Workday FAQs for Service and Recharge Centers
- ANNOUNCEMENT May 2025! Service and Recharge Resource Worktag clean up effort is in effect!
- MAA and EBS are partnering to correct the Custom Validations on Business Processes common to Service and Recharge activity to ensure that only RS100073 Center Operations Resource, RS100075 External Center Surcharge Resource, and RS100076 Equipment Reserve Resource are used. The logic also ensures that RS100073 Center Operations Resource, RS100075 External Center Surcharge Resource, and RS100076 Equipment Reserve Resource MUST be used on all transactions. Restricting activity to these Resource Worktags ensures the proper recording of depreciation expense within Service and Recharge Centers and gives MAA the ability to monitor compliance.
- Shared Environments are asked to begin correcting Resource Worktag activity on their Service and Recharge Centers as soon as possible. MAA recommends using a Fund Transfer Journal Journal Type in Workday.
- MAA recommends using UW Finance Cube for reviewing your Cost Center Resource Worktag activity. You must be logged into Husky OnNet (VPN) in order to access the links in this article. For more information, refer to Husky OnNet.
- Please use these instructions for transferring Net Position.
- If you have recently moved a Cost Center out of the Service and Recharge Alternate Cost Center Hierarchy, you may be unable to do the required Fund Transfer Journal with the isolated Resource Worktags. Request your Cost Center be moved back into the Service and Recharge Alternate Cost Center Hierarchy using this request form, process the Fund Transfer Journal and request the Cost Center be moved back out of the Service and Recharge Alternate Cost Center Hierarchy.
- Beginning in August of 2025, MAA will monitor Resource Worktag activity within the Service and Recharge Alternate Cost Center Hierarchy. We will reach out to individual Service and Recharge Center owners and their Shared Environments to ensure compliance.
- Subsidy Exception: MAA and EBS are working on a Custom Validation exception on the Accounting Journal Business Process that will allow alternate Resource Worktags for Recharge Centers utilizing subsidies.
- Create an ISP/ISD for internal billing.
- ISP stands for Internal Service Provider. ISP is a UW department/unit providing goods or services to internal customers such as faculty, staff, students, and other departments. ISD stands for Internal Service Delivery. ISD is a Workday transaction that records critical information related to the item(s) that an ISP provides to a requester. When approved, it generates revenue/recovery for the ISP and expense for the requester.
- Submit a ticket here for internal billing on approved rates: Internal Service Provider (ISP) Setup/Maintain
- Is the Recharge and Service Center ISP (Internal Service Provider) a one-to-one relationship? Or can multiple ISP’s be mapped to one single cost center?
- Workday recharge and service cost centers must have at least one ISP set up.
- Workday recharge and service cost centers must have at least one ISP set up.
- New Program Income accounts are vetted by SPF. Please fill out the Program Income Request Form and submit via Grant Tracker or email to gcahelp@uw.edu Please see their Program Site guide here: Program Income Guidelines Please see PAFC site to learn more about Program Income. Program Income requiring a rate review will be reviewed by MAA.
- If the award is ending and the center wish to continue revenue generation activity, the Program Income account closes and an ISP will need to be created.
- If the award is ending and the center wish to continue revenue generation activity, the Program Income account closes and an ISP will need to be created.
- How is depreciation recorded in Workday?
- Depreciation expense is automatically processed as part of the period close activity and posted monthly.
- Depreciation expense is automatically processed as part of the period close activity and posted monthly.
- Service and Recharge Depreciation Treatment Chart
- MyFD retired, how do I correct my depreciation?
- Please request a fund transfer with your Shared Environment.
- Please request a fund transfer with your Shared Environment.
- What are the Resource worktags for use with Service and Recharge cost centers?
- Service and Recharge cost centers may only use two Resource worktags – RS100073 Center Operations Resource and RS100076 Equipment Reserve Resource.
FAQ Categories