CAP (Capital Architecture + Planning) Account Managers, as noted on this website: https://facilities.uw.edu/planning/account-managers  

Room type describes the primary use of a room (e.g., classroom, computation dry lab, faculty office)   

https://maps.uw.edu/geosims/room-type-definitions.html 

Room function describes the activity taking place in the space (e.g., instruction, organized research, joint use) 

Room type 255, Research Laboratory Service.

If the employee is paid primarily by start-up funds or department research, the room type should be administrative (e.g., 312, 316). 

But if they are paid by NIH or grant sponsored, the room type should be assigned as research (e.g., 261).

No, as Space Manager only allows UW employees to be added as occupants. 

However, unpaid volunteers will need to be added in WebSpace for the survey functionalization so identifying them during the inventory process will be helpful.

If <50% of their time is spent in the office on sponsored research, the room type should be coded as 312. 

Typically, the amount of time spent on administrative activity by the chair would make it a 312 unless they have separate office space where their research activities take place away from their leadership responsibilities.  

The room type should be coded as 300s if funded more than 50% from gifts and endowments.  

Fully remote employees (100%) should be excluded from the survey and not listed as occupants in any space.  

Hybrid remote employees (<100%) should be assigned as occupant even if they are only in a day a week and treated as if they are on site.  

For all 255 rooms (research service labs):

• There is no need to add PI or occupants
• If there are old occupants in the space already, there is no need to delete them
• As well, it does not matter what % the PI% in Space Manager

For the base year, getting the rooms identified correctly as 255 is the main goal. 

Shared Space is defined in one of two ways: 

1. Research lab shared by multiple PIs/multiple departments (room types 250, 260, 261, 262, 264) .  Occupants need to be assigned  

2. Service rooms with shared equipment/instrument/cold/freezer/microscope (room type 255).  Occupants do not need to be assigned