Type of Goods / Services How to Buy How to Pay Other Comments
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.
Subaward Blanket Purchase Order eInvoice

See the Subawards page through the Office of Sponsored Projects
Refrigerators for Labs Catalog Order eInvoice

Or Non-Catalog Ordering / BPO. See the Exception Items page for more information.

Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see guidance for more information.
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters
Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba
Security Systems Non-Catalog Order eInvoice
Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.
Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.
Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.
Artwork/Goods from individuals Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork
Medical Supplies for Research Budgets Catalog Order eInvoice
Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)
Security Guards Non-Catalog Order eInvoice

Or BPO.
Ethyl Alcohol (for research) Catalog Order eInvoice

See the Ordering Ethyl Alcohol Procurement for more information.
 
Cadavers / Human Body Parts Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.
Standing Orders Blanket Purchase Order eInvoice
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased Space: Contact UW Real Estate regarding building alterations and construction

 

 
Photographic Equipment & Supplies Catalog Order eInvoice
Animals / Animal products & services i Animal studies Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
X-Ray / Lasers Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.
Audio-Visual Supplies / Goods / Equipment Catalog Order eInvoice

See UW Contracts
Firearms / Ammunition / Explosives Non-Catalog Order eInvoice

Or BPO. Preapproval/notification from UW Police may be required.
Information Technology (Hardware / Software / Peripherals) Catalog Order eInvoice
Antibodies - Custom Animal Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Logo Items for UW Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Software Catalog Order eInvoice

See IT Connect for UWare
Automated External Defibrillators (AED) Non-Catalog Order eInvoice

Or BPO.  Go to the UW Environmental Health & Safety (EH&S) for guidance on these devices.  
Industrial Supplies (plumbing / electrical / fasteners) Catalog Order eInvoice
Dental Equipment & Supplies Catalog Order eInvoice
Reimbursement to an Employee (non-travel related) eReimbursement

Please visit the eReimbursement webpage
Parking Fees and Non-Duty Station Parking (non-travel) eTravel
Hotel Lodging for UW Faculty / Staff in Travel Status eTravel

See UW Travel
Honoraria related travel eTravel
Mileage eTravel

See UW Travel
Meals for UW Faculty / Staff on Travel Status eTravel

See UW Travel
Auto Rental for UW Faculty/Staff on travel status eTravel
Copiers Managed Print Services (MPS) Internal Sales Document (ISD)

More information is available on the MPS site.
 
Artwork/Goods from individuals Non-Catalog Order Manual Invoice

Contact Buyer - Special requirements may appy to artwork
Permits and Licensing Non-PO Invoice
Import / Export (Expeditors) Non-PO Invoice

See the Customs Clearance page
Legal Fees Non-PO Invoice

See UW Attorney General's Office
Notary Bonds Non-PO Invoice

See the Notary Bond Application Process page
Subscriptions (Journals / Publications) Non-PO Invoice
Classes / Registration for Conferences & Webinars Non-PO Invoice

Unless offered by another UW Department
Conference / Event Planning Non-PO Invoice

See Catering, Hotels and Events web page at: http://finance.uw.edu/ps/how-to-buy/planning-event

 
Storage Services Non-PO Invoice
Consultants & Consulting Services Non-PO Invoice

Over $10K use Non-Catalog or BPO
Web Design Services Non-PO Invoice
Individuals who have an active vendor number Non-PO Invoice
Payment to Clubs or groups assisting at UW athletic games Non-PO Invoice

See Non-PO Invoice Payment