Topics Covered Below:

  • The Process

    • Obtaining the Bond

    • Obtaining the Certificate or Renewal Certificate

    • Obtaining the Stamp

  • Resources


The Process

Obtaining the Bond

NOTE: This application is NOT the same process and does not use the same application form as Step 4, below.

1) The Notary Applicant completes the Notary Application and submits via email to Parker, Smith and Feek.
Please complete the online notary application web form and indicate where you would like the bond mailed to.
Save a copy of the completed application for your records. 
Email a copy of the completed application to: Parker, Smith and Feek at: mlrankin@psfinc.com
2) Parker, Smith and Feek will send an invoice with the bond to the applicant.
When the original bond is received, the Notary must sign the bond.  Keep the original copy for your records.
3) UW Department schedules payment to Parker Smith & Feek via Non-PO Invoice in Ariba.
The department will input the invoice information from Parker Smith & Feek into the Non-PO Invoice module in Ariba.  Bond fee is $50.00 (object code 03-29).

Obtaining the Certificate or Renewal Certificate

4) UW Department will create a Non-PO Invoice payable to the Department of Licensing.
Complete the application form.  The department will create a Non-PO Invoice for $30.00 (object code 03-29) payable to the Department of Licensing, Vendor #117222.  Request to have the check sent to a UW campus box number (set within Ariba).  This check will need to be mailed to the Department of Licensing with a copy of the signed bond and a copy of the application form.
5) Department sends payment and the entire package to the Department of Licensing.
The department will pick up the check and send it with a copy of the signed bond and renewal application form to the Department of Licensing:
Notary Public Program              Sending via FedEx, the address is:
Department of Licensing           Notaries Public Program
PO Box 35001                                     Department of Licensing
Seattle, WA 98124-3401            1125 Washington Street
                                                                       Olympia, WA 98501
6) Notary will receive the Certificate of Appointment.
The Washington State Department of Licensing will send a Certificate of Appointment to the Notary applicant.

Obtaining the Stamp

7) Order a new or updated Notary Seal.
Once the notary certificate is received, a seal/stamp may be purchased or the existing seal/stamp may need to be corrected to reflect new appointment dates.

Keeney's and Office Depot are contracted Ariba catalog suppliers that provide this service.  While placing the catalog order in Ariba, please attach a copy of the notary certificate for their print facility.

Resources

  • For information on the Non-PO module see: https://f2.washington.edu/fm/ps/how-to-pay/nonpo
  • Washington State Dept. of Licensing, Notaries Public page
  • Washington State Forms
  • Keeney's phone:  425-556-1734 (Jenisa Waight)
  • Office Depot phone:  425-922-8078 (Tom Burns)
  • General Questions: Please contact Procurement Customer Service at: pcshelp@uw.edu or call, 206.543.4500.