Newsletter | Procurement Services

Procurement Services Newsletters

Procurement Services eNews chronicles UW procurement news and information to assist faculty and staff in staying knowledgeable by providing tips and guidance, and details about upcoming improvements with UW systems or processes in our rapidly changing procurement landscape.

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2023 Editions

May 5

In This Issue

Enhancement Coming to ProCard Forms
May 2023, "Ask Us Anything About Purchasing!" Webinar
Meet CDW Student Intern - Lauren Lozier
Spotlight on Business - Fastenal
Supplier Diversity Newsletter

March 7

In This Issue

Linde Gas & Equipment Inc. is Updating Their PunchOut Catalog Shopping Experience
Finance Transformation Go Live Pre-Work - Open Orders
March 2023, "Ask Us Anything About Purchasing!" Webinar
Expeditors Update
CDW Contract UW-022217 for Professional/Consulting Services
Spotlight on Business Diversity - Andre Taylor, Candance Dickson

January 24

In This Issue

Finance Transformation Go Live Pre-Work - Open Orders
Ariba Scheduled Maintenance
Don't Forget About DES!
February 2023, "Ask Us Anything About Purchasing! Webinar
Coming Soon! - Spotlight on Business Diversity
Diversified (Formerly 'One Diversified, LLC')

2022 EDITIONS

December 19

In This Issue

New Assistant Director of Procurement Services Contracting & Sourcing
Manual BPO Supplier Information
January 2023, "Ask Us Anything About Purchasing!" Webinar
National Recognition - UW is Named Second Overall for Sustainable Purchasing
New Account Manager MSC Industrial Supply Co.

November 22

In This Issue

Are You Planning a Holiday Party/Event for Your Department?
Planning a Catering Event? Check Out Our Updated List of Approved Caterers
December 2022, "Ask Us anything About Purchasing! Webinar
Scientific Supplier News

October 20

In This Issue

Alert! UW Credit Hold with Expeditors International
Procurement Customer Service (PCS) Reminders
November 2022 "Ask Us Anything About Purchasing!" Webinar
2022-Year End 1099 Tax Reporting Reminder
October is National Biosafety Month
Don't Forget About DES!
Business Supplier Profile - Robert Half

September 19

In This Issue

Important Notice
"Ask Us Anything" Webinar - Oct. 20th, 1pm
Small Business Profile - Keeney's

August 30

In This Issue

September 15, 2022, "Ask Us Anything About Purchasing!" Webinar
Managing Your Purchase Orders for Finance Transformation
Users of the US Bank Cash Card Program

July 22

In This Issue

Procard
August 2022, "Ask Us Anything About Purchasing! Webinar
Don't Forget about DES Training!
Submitting PDFs in Ariba

June 21

In This Issue

Fiscal Year-End Reminder Regarding Budget Reconciliation
Summertime and Procurement Duties
July 2022, "Ask Us Anything About Purchasing!" Webinar
Coming Soon - July 2022: Modernized OpenSquare PunchOut Catalog
Dear PCS

May 23

In This Issue

Office Depot's New Name is ODP Business Solutions LLC
June 2022, "Ask Us Anything About Purchasing!" Webinar
2022 Fiscal Year-End Web Page and Cut-Off Dates Calendar is Available, Now
New Contract Added to Ariba: Batteries Plus Bulbs
Dear PCS
Small Business Supplier Profile - PS2 Group

April 25

In This Issue

Insurance Requirements for Air Charters Updated
May 2022 "Ask Us Anything About Purchasing" Webinar
Supplier Diversity News
Welcome to the New Fred Hutchinson Cancer Center
Don't Forget about DES Training!
Dear PCS

March 17

In This Issue

Join the March 28th BI Webinar - Spend, Spend, Spend! The UW Spend Cube
April 2022, "Ask Us Anything About Purchasing!" Webinar
Sustainability News - Save The Date: Earth Day Fair on April 22nd
Supplier Diversity News - UW Receives Jesse L. Moore 2022 Supplier Diversity Award
Scientific News and Updates
Supplier News - Fastenal, Workspace Interiors by Office Depot

February 22

In This Issue

From the Procard Office
March 2022 "Ask Us Anything About Purchasing!" Webinar
Small Business Supplier Profile - DayoSense Catering

January 25

In This Issue

Important Change to ARIBA PunchOut Catalog Browser Recommendation
Charter Coach and School Buses - New Contracts! Eff. Jan. 1st
February "Ask Us Anything About Purchasing!" Webinar
Don't Forget About DES!
The Green Office Program
Diversity Supplier News - Ovation Technology LLC and Brand I Pride

2021 Editions

December 17

In This Issue

UPS Alert - Gap in Discount Rates
Important Information and Guidance from UW Privacy Office
Beckman Coulter Inc. PunchOut Catalog is Now Available in Ariba
Neta Scientific, Inc. Holiday Schedule
Procurement Services Training Webcast Recordings
January 2022, "Ask Us Anything About Purchasing! Webinar
Small Business Supplier Profiles

November 18

In This Issue

2021 Year-End 1099 Tax Reporting Reminder
Important Message From Linde / Praxair
VWR Year-End Support
December "Ask Us Anything About Purchasing!" Webinar
Are You Planning a Holiday Party/Event for Your Department?
Small Business Supplier Profiles

October 21

In This Issue

New Addition to the Procurement Exceptions List
Payment Status
"Ask Us Anything About Purchasing" Webinar - Nov. 18th
Don't Forget About Wash. State DES Training!
Diverse Business Supplier Profiles
Vendor Updates

September 16

In This Issue

Important Update for Suppliers, Vendors and Contractors Regarding Vaccine Requirement
Praxair Distribution Inc. Price Adjustment
Token Expired in Ariba
Looking for Feedback
Hi, Travel Experts!
Small Business Profiles - Systems Source, Inc.

August 19

In This Issue

Important Message to Depts. Regarding Contractors and Vendors Regarding COVID-19
Ariba Retirement and Finance Transformation
Planning a Purchase? Quick Tips for Efficient and Cost-Effective Purchasing
September 2021 "Ask Us Anything About Purchasing! Webinar
Procard Office
Don't Forget About Wash. State DES Training!
Small Business Supplier Profiles

July 15

In This Issue

2019-2021 Biennium Close
Small Business Supplier Profile - PeopleSpace and Haworth
August 2021 "Ask Us Anything About Purchasing!" Webinar

June 18

In This Issue

Special Ordering and Billing Instructions for Oracle
2019-2021 Biennium Close
Small Business Supplier Profile - General Microsystems Inc. (GMI)
"Ask Us Anything About Purchasing" Webinar
Dear PCS

May 20

In This Issue

New Department Outreach Training Opportunities Available!
Important! - 'Ariba Network' will Be Referred to as 'SAP Business Network'
2019-2021 Biennium Close is Coming!
Neta Scientific
Equipment Inventory Office (EIO) - Ticketing System
"Ask Us Anything About Purchasing!" Webinar
Dear PCS

April 15

In This Issue

UW Earth Day Events
BrandPride
The Part Works
Business Telecom Products Inc.
Food Policy Related to Virtual Meetings
2019-2021 Biennium Close Website Coming Soon!
"Ask Us Anything About Purchasing!" Webinar
Don't Forget About DES!
Dear PCS

March 19

In This Issue

Biennium Close
New Webcast Training in March
Token Expired Issue in Ariba
New Illumina Pricing
"Ask Us Anything About Purchasing!"
Dear PCS

February 19

In This Issue

Upcoming "Ask Us Anything About Purchasing!" Live Webinar Series
New Webcast Training in February
Card Security Reminders
Best Practice for BPO Maintenance
News from Records Management Services
You are Invited!
Virtual Supplier Orientation Sessions Launched
Dear PCS

January 21

In This Issue

Upcoming "Ask Us Anything About Purchasing!" Live Webinar Series Scheduled
Phenomenex Hosted Catalog Scheduled for Deactivation on February 1, 2021
Neta Scientific New Account Manager
Don't Forget About DES!
Dear PCS

2020 Editions

December 17

In This Issue

Important Notice: National Defense Authorization Act (NDAA) Prohibition
University Property and Equipment is Not Automatically Insured
Research Subject Department Responsibilities Updated
Token Expired Issue in Ariba
Upcoming "Ask Us Anything About Purchasing!" Live Webinar Series

November 19

In This Issue

Upcoming "Ask Us Anything About Purchasing!" Live Webinar Series Scheduled
Search Report Link
Have an Item or Service to Purchase, But Can't Find a Supplier in the Database?
Research Subject Department Responsibilities Updated
New Webcast Training in December
Thermo Fisher Scientific Pricing on PPE Products

October 15

In This Issue

Updated Renewal Process During Pandemic
Setting Up Accounts Online with a Supplier
Don't Forget About DES!
Campus Sustainability Month
New Webcast "Report Options," Nov. 4th, 10am-11am
Home Office Set-Up
International Shipping

September 17

In This Issue

Supplier Registration Form Changes are Almost Here!
New Contactless Computer Configuration Option for CDW-G Computer Purchases
Herman Miller Home Office Furniture Options
Token Expired Issue in Ariba
Procard Activation Update
Oct. 7th Webinar "eReimbursements"
New Report Link on Procurement Homepage

August 21

In This Issue

Praxair Price Increase on Sept. 1, 2020
Sept. 9th Webinar "Procard Overview"
Sept. 17th Webinar "Ask Us Anything About Purchasing"
Mailing Service Delivery Options
Hotel, Conference and Event Cancellation Fees
New to BPOs?
Airgas Dry Ice Issues
Procard Renewal
Procard Office "Oversight" Audit Tool
Herman Miller Home Office Furniture Options
Jones & Associates Contract Services LLC
Guy Brown/Staples Partnership
Dear PCS

July 16

In This Issue

Don't Forget About DES!
COVID-19 Announcements
New Webcast Training in August
PPE Supplies
Praxair Price Increase on Sept. 1, 2020
Payments in Advance
Public Agency of the Year Leadership Award
Ariba Catalog News
Dear PCS

June 19

In This Issue

Fiscal Year End Reminder Regarding Budget Reconciliation
Fiscal Year End and BPO Receiving
Procard Reminder During COVID19
Praxair Emergency Reporting Process Updated
New Webcast Training in July
Energy Rebates for Ultra-Low Freezers
Furniture Updates
Dear PCS

May 21

In This Issue

Coming Soon: Updated Fiscal Year-End 2020 Web Page and Cut-Off Dates Calendar
New Webcast Training in June
Updated Contacts for: General Microsystems Inc. (GMI)
Dear PCS

April 16

In This Issue

Don't Forget About DES!
Husky OnNet VPN
Recorded Webcast Trainings

March 19

In This Issue

Praxair Deliveries During COVID-19
New Webcast Training in April
New Ergogenesis Workplace Solutions LLC PunchOut Catalog

February 20

In This Issue

PunchOut Catalogs may be Impacted When Using Chrome as of Feb. 4, 2020
New Webcast Training on Feb. 25. 2020, 10:00 am
Husky Green Awards Deadline is Mar. 1, 2020
What is Fraud?
Beware of Toner Scam Calls
New Hotels Now, Under Contract
New Requirement for Hotel Contracts
New Ilumina Pricing in Effect Feb. 15, 2020
Ergogenesis Workplace Solutions LLC (a.k.a. BodyBilt)
Receiving Help
Dear PCS

January 22

In This Issue

Don't Forget About Washington State Department of Enterprise Services Training!
Informational Notice to all Procard Cardholders
Office Depot Account Number
New Webcast Training in January
Ariba Catalog News
Dear PCS

2019 Editions

December 19

In This Issue

Delegation of Ariba Approved Authority
Purchasing Exception Items
Praxair Deliveries around Christmas Orders
Webcast Training Series
Procard Cardholders Notice
New England Biolabs, Inc. New Prices
Dear PCS

November 22

In This Issue

Submit Foreign National P2Is by Monday, 12/9/19
Reminders from ProCard Office
Webcast Training Series
Ask us anything about Purchasing!
Familiar with the Food Approval Policy?
Dear PCS
Office Depot Compostable Breakroom Products
Ariba Catalog News

October 17

In This Issue

Don't Forget About DES!
Contracts at Work Saving Money
New Contract for Office Depot
Addgene Orders
Webcast Training Series
New PCS Phone Hours
Dear PCS

September 23

In This Issue

PaymentNet Log-In Quick Reference Guide
Illumina's New Kitted TDE1 Tagmant DNA Enzyme
Coming soon: New Ariba Punchout Catalog for Thomas Scientific LLC
New Webcast Training Series in October
Best Buy New Contact - Brenda Lovejoy
Who Should I Purchase From?
Procurement Customer Service Team is Hiring!
Dear PCS

August 16

In This Issue

Out-of-State Vendors Charging WA Sales Tax
New General Microsystems Inc. (GMI) PunchOut Catalog is now Available in Ariba
Creative Office Solutions
Stoneway Electric Supply
Open Square – Steelcase Price Schedule Change
ID ME Promotions LLC
Contract Update – Steelcase Furniture-Open Square Price List Change
New Webcast Training Series
What’s the Status of your Supplier?
Dear PCS

July 19

In This Issue

Biennium Close for 2017-2019 - Upcoming July Final Closing Dates
Don't forget about DES!
Summertime Procurement Coverage
Dear PCS

June 20

In This Issue

Biennium Close for 2017-2019 - Upcoming June-July Closing Dates
Procurement Services Spring Forum
Procurement Services Retreat
Expeditors International takes credit cards
Dear PCS

May 17

In This Issue

Biennium Close for 2017-2019 - Upcoming June Cut-off Dates
2017-2019 Biennium close is coming!
Procurement Services Spring Forum
Reminder: New links and look for Procurement Desktop Reports (PDR)
Upcoming Ariba maintenance in June
Biolegend, Inc PunchOut Catalog is now available
Software House International IT Hardware and Software PunchOut Catalog is now available
Procurement Services Web Update!
DES Training and Updates
Dear PCS

April 19

In This Issue

Changes to EU GDPR compliance for Ariba submissions - Live today!
Updates to the radioactive ordering in Ariba
2017-2019 Biennium Close website is now available!
Local sales/use tax rate has changed
Coming in May-New links and look for Procurement Desktop Reports (PDR)
ABCAM, Inc PunchOut Catalog is now available
Cell Signaling Technology, Inc PunchOut Catalog available in Ariba on Friday, April 19th
MediCleanse
Earth Day 2019
Small Business Fair, May 6, 2019
Sustainability Film Series, May 9, 2019
Procurement Services Spring Forum, May 21, 2019
TreeZero, new standard office and production paper
New Open Square contact
Dear PCS

March 21

In This Issue

Travel Office new email
Biennium Close for 2017-2019
ProCard transaction audits, eReimbursements, BPO invoice receiving
Welcome Loews Hotel 1000, Best Western Worldwide Hotels and Resourts
UW's 2019 Illumina standing quote is available
eLearning Training

February 22

In This Issue

Ariba eTravel changes
Ariba Open Balances
Meet ProjectCorps
Superior Uniform online catalog in Ariba is shut down on Feb. 21, 2019
New partners to the UW contracted hotel pool
Rebates available to departments purchasing Ultra-Low freezers
Sustainability survey for student project
The Washington & Oregon Higher Sustainability Conference (WOHESC) registration
Nominate for a Husky Green Award

January 17

In This Issue

Jan. 28th - Foreign Supplier Registration Form process change
The TAP Customer Satisfaction Survey is coming in late January!
Ariba Open Balances
Neta Scientific Level II Punchout Catalog New Available in Ariba
Modernized Home Depot PunchOut Catalog Now Available in Ariba Featuring Quote-to-Cart Capability
ProCard Administrator Training
Washington & Oregon Higher Education Sustainability Conference
Amazon Business Prime Membership
New Science Contracts
Dear PCS

2018 Editions

December 20

In This Issue

Changes to the Foreign Supplier Registration Form process in Jan. 2019
New Ariba Payment Loop feature
New One Diversified LLC PunchOut catalog for audio visual equipment
Coming Soon: Neta Scientific Level 2 Punchout Catalog
Take the Sustainable Choices Survey
DELL Inside Account Manager change
General Microsystems Inc. (GMI)
Dear PCS
Washington & Oregon Higher Education Sustainability Conference, Feb. 25-27, 2019
SAVE the DATE: Join us for Earth Day on April 22, 2019

November 16

In This Issue

EU GDPR compliance changes
New account code available - 03-65
UW Contracts Search
Introducing the new and improved Ariba Close Contract button!
Coming in December - more payment information in Ariba!
Coming in early 2019 - changes to the Foreign Supplier Registration Form process
Purchasing Exception Items
Need training in Ariba?
Dear PCS
Business Diversity Program
Please take the Sustainable Choices survey
Expeditors new representative
Register for The Washington & Oregon Higher Education Sustainability Conference, Feb. 25-27, 2019

October 18

In This Issue

New URLs for US Bank cash cards, field advance and contracts portal
Effective immediately: Update to the ePayables payment process
Changes for EU GDPR compliance coming in November (see update in April 2019 newsletter coming soon)
Procurement Services Fall Forum - Nov. 14, 10am-11:30am, UW Tower Auditorium. Flyer
Coming soon - new & improved UW contracts search
REMINDER: Supplier Search report is moving!
We heard you! Soon, Ariba BPOs will be easier to close!
Coming soon - More visibility to payment information in Ariba!
New science contracts
Ordering a large piece of equipment that requires inside delivery?
Illumina Obsolescence Notices
Need training?
Dear PCS
New UW contract vendor

September 24

In This Issue

Two medical device product corrections
Airgas price increase effective Oct. 1, 2018
The Supplier Search report is moving!
The Complete Office PunchOut Catalog is back in action!
Dear PCS
UW Sustainability Fair October 17, HUB North Ballroom, 11am-2pm
Need Training?
Suncadia Resort added to the UW hotel pool
WOHESC call for proposals

August 16

In This Issue

What's new in Ariba?
Coming soon - Ariba BPOs will be easier to close!
Dear PCS
UW Business Diversity Program (BDP)
WOHESC 2019 Conference is coming to the University of Washington

July 19

In This Issue

2018 Fiscal Year End Final Closing Dates
Ariba Enhancements for P2I for Foreign Nationals Scheduled for 8/10!
Need Training?
New UW Account Representatives
New BPO enabled Website Development/Support Services Suppliers
Did You Know the #1 Inquiry to Procurement Customer Services is Invoice Payment Status?
Dear PCS

June 21

In This Issue

Cardholder Fraud Alerts are Now Available on Your JPMC Card Accounts
2018 Fiscal Year-End Close-Upcoming July Final Closing Dates
Fiscal Year End Reminder Regarding Budget Reconciliation
Dear PCS
New Contract with JR Microsystems, LLC
Seattle City Light Program-Energy Rebate for -80 Ultra-low Freezers
Complete Office Modernized PunchOut Catalog is now Available

May 17

In This Issue

Ariba eTravel Wire Payment Changes Starting May 18
2018 Fiscal Year-End Close Website is Live!
Stay Current on Ariba System Receiving
Hotel Pool Vendors
New University Contracts
Ariba Buyer Catalog News
Dear PCS

April 19

In This Issue

Rainin LTS Tip Numbers Changed on March 19, 2018. LTS Tip Conversion Tool 2018, Rainin Part Number Conversion List
UW Earth Day, April 20
UW Small Business Fair, May 1
Upcoming Fiscal Year Close for 2017
Use Tax Corrections-Changing May 1, 2018!
New Foreign Supplier Registration Webform Available April 23!
Praxair Contract Updates
Rainin Tip Numbers Changed on March 19
AV Contracts Available
What is a Stipend?
Newly Featured Enhancement: OMWBE Certified Diverse Suppliers Category
Neta Scientific PunchOut Catalog is Complete
Dear PCS