UW Procurement Process Changes are Here!

The University of Washington has completed our multi-year finance transformation program and is now live on the new Workday Financials platform as of July 6, 2023 - Please read the latest communication from September here, as it contains important updates on invoicing and payments.

Quick Facts:

  • Existing supplier accounts which were transitioned do not need a login or password for Workday because the Workday Supplier Portal functionality is not being utilized; new accounts established after July 6th will need to be invited to register (please see Getting Started as a New Supplier below)
  • Each company’s transacting method could be different: If your company was receiving POs by email, this will continue. If your company was receiving POs by EDI from UW Medicine, this will continue. If your company was receiving POs through the Ariba Network, this will not continue; the Ariba Network process for POs ended on June 16, 2023, and new POs from July 6 forward will be sent by email
  • Most suppliers will be participating in eInvoicing, and will email invoices to a new email address and see a new Bill-To address on UW purchase orders.
    • Invoices for UW purchase orders issued after July 6th should be emailed to uwashington@ghxinvoicing.com (this does not apply to GHX-integrated suppliers); see more details in the Invoicing Requirements section below.

    • Invoices for UW purchase orders issued prior to July 6th could have a variety of invoicing instructions; please review our Supplier Q&A





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