UW Contracts Search contains a number of University-managed contracts, but there are additional contracts available from other sources that are not stored in the Contracts Search. If you cannot find the contract you need, reach out to Procurement Services contracting staff. Note: All UW approved caterers are not available in the Contracts Search, however a list of approved caterers is maintained on our website.
*The Contract Search report contains Ariba data frozen as of June 16. Contracts are being transitioned to Workday, but it is not known at this time what type of Contract Search feature will be available. Stay tuned to this page for updates and thank you for using Contracts.*
Using a Contract in Workday
Workday does not prompt the user to provide a contract number when a requisition or supplier invoice is over the direct buy limit ($10,000). Campus is requested to provide the contract number in the internal comments box if a contract number is not auto-populated in the supplier contract box.
Contracts Save You Time and Money
Using a contract saves time and money because Contracts are the easiest way to buy, provide the best overall value to the University, and can be used at ANY dollar amount* unless otherwise noted. Benefits to using Contracts include:
- No sole source requirements
- No competitive bid requirements
- Pre-negotiated terms and conditions
- Contract sales reps can provide assistance with:
- Product selection
- Installation
- Training
- Returns
Did you know that all Workday 3rd party round-trip suppliers (aka catalog suppliers) are on contract?
*The direct buy limit still applies on BPO and Non-catalog orders regardless of whether a contract is used.
What Contracts are available?
The University has Contracts listed in the UW Contracts Search for many goods and services. Not every contract available to the UW is shown in the Contracts Search, so if you cannot find what you need please contact the appropriate Subject Matter Expert. Click here for guidance on how to use the UW Contracts Search. The UW Contracts Search is on a secure server, which means that accessing the reports from a site other than the three main campus locations, you may need to download and utilize the Husky OnNet VPN. This is especially true when working from home.
Signing Policy
The University is subject to multiple sets of procurement rules and regulations. These include the Board of Regents Governance, Standing Order No.1, Subsection B.6, UW Presidential Orders, Administrative Order No. 1, Subsection 1.D., and Procurement department policies and procedures.
Important: UW Academic departments, regardless of employees’ title, do not have the delegated authority to sign any documents related to the purchase of goods and services. This includes quotes, estimates, proposals, and contracts.
Signing a supplier's purchase document for goods or services without signature authority can subject an employee to personal liability.
It is University procedure NOT to sign supplier's purchase documents as the University's terms and conditions take precedence over the Supplier's terms. If you have a Supplier asking for a signature on a purchasing document, forward the request to Procurement Services via the Contract Review (RV) form or as an attachment to your Requisition/Contract Request. The Procurement Services Contracting Team will review the document for compliance with the UW terms and conditions and determine whether or not it is appropriate to sign or if terms need to be negotiated.
If you need a Material Transfer Agreement signed, UW CoMotion and OSP are the only units of the University authorized to review and sign MTAs.
Note: Before submitting a supplier's document to Procurement, please review the document to ensure the terms, goods, and or services addressed meet your needs.