The University of Washington has many contracts available for campus use.
Please visit the Finding UW Contracted Suppliers Job Aid to learn more about how to locate and use UW Agreements.
The link to our Public Contract and Bidding Portal is located here.
Reach out to Procurement Services contracting staff for information about available contracts. Note: A list of approved caterers is maintained on the Planning an Event web page. Other sources of contracts include:
Using a Contract in Workday
Workday does not prompt the user to provide a contract number when a requisition or supplier invoice is over the direct buy limit ($10,000). Campus is requested to select the contract in the Supplier Contract field on each line item or provide the contract number in the internal comments box if a contract number is not available in the Supplier Contract field. Please note that Workday Supplier ID numbers (example SPL-123456) or legacy supplier numbers (example 123456-01) do not indicate that the Supplier has a contract.
Contracts Save You Time and Money
Using a contract saves time and money because Contracts are the easiest way to buy, provide the best overall value to the University, and can be used at ANY dollar amount* unless otherwise noted. Benefits to using Contracts include:
- No sole source requirements
- No competitive bid requirements
- Pre-negotiated terms and conditions
- Contract sales reps can provide assistance with:
- Product selection
- Installation
- Training
- Returns
Did you know that all Workday 3rd party round-trip suppliers (aka catalog suppliers) are on contract?
*The direct buy limit still applies on BPO and Non-catalog orders regardless of whether a contract is used.
What Contracts are available?
Please contact the appropriate Subject Matter Expert in Purchasing for what contracts are available.
If you are from a public procurement agency or university and are interested in viewing a contract, please reach out to the appropriate Subject Matter Expert. RCW 39.34 permits the UW to enter into interlocal agreements with other public agencies in the interest of cooperatively sharing resources for their mutual benefit, for more information visit Intergovernmental Cooperative Purchasing Agreements.
Signing Policy
The University is subject to multiple sets of procurement rules and regulations. These include the Board of Regents Governance, Standing Order No.1, Subsection B.6UW Presidential Orders, Administrative Order No. 1, Subsection 1.D. and Procurement department policies and procedures.
Important: UW Academic departments, regardless of employees’ title, do not have the delegated authority to sign any documents related to the purchase of goods and services. This includes quotes, estimates, proposals, and contracts.
Signing a supplier's purchase document for goods or services without signature authority can subject an employee to personal liability.
It is University procedure NOT to sign supplier's purchase documents as the University's terms and conditions take precedence over the Supplier's terms. If you have a Supplier asking for a signature on a purchasing document, forward the request to Procurement Services as part of your requisition request (if over $10,000). If paying via ProCard or if the purchase is under $10,000, please submit a UW Finance Connect ticket or email your contract manager directly. The Procurement Services Contracting Team will review the document for compliance with the UW terms and conditions and determine whether or not it is appropriate to sign or if terms need to be negotiated.
If you need a no-charge Material Transfer Agreement signed, UW CoMotion and OSP are authorized to review and sign.
Note: Before submitting a supplier's document to Procurement, please review the document to ensure the terms, goods, and or services addressed meet your needs.