Buying from Contracts at the UW is easy, and saves time and money. To learn more about the wide variety of Contracts available to UW campus users, and how to use the UW Contracts Search tool, watch the eLearning tutorial.
UW Contracts Search contains a number of University-managed contracts, but there are additional contracts available from other sources that are not stored in the Contracts Search. If you cannot find the contract you need, reach out to Procurement Services contracting staff.
Contracts Save You Time and Money
Using a contract saves time and money because Contracts are the easiest way to buy, provide the best overall value to the University, and can be used at ANY dollar amount* unless otherwise noted. Benefits to using Contracts include:
- No sole source requirements
- No competitive bid requirements
- Pre-negotiated terms and conditions
- Contract sales reps can provide assistance with:
- Product selection
- Installation
- Training
- Returns
Did you know that all Ariba catalog suppliers are contract suppliers?
*Direct buy limits still apply on BPO and Non-catalog orders regardless of whether a contract is used.
What Contracts are available?
The University has Contracts listed in the UW Contracts Search for many goods and services. Not every contract available to the UW is shown in the Contracts Search, so if you cannot find what you need please contact the appropriate Subject Matter Expert. Click here for guidance on how to use the UW Contracts Search. The UW Contracts Search is on a secure server, which means that accessing the reports from a site other than the three main campus locations, you may need to download and utilize the Husky OnNet VPN. This is especially true when working from home.
Signing Policy
The University is subject to multiple sets of procurement rules and regulations. These include the University Administrative Policy Statements and Procurement department policies and procedures.
Important: UW Academic departments, regardless of employees’ title, do not have the delegated authority to execute any instrument related to the acquisition of goods and services.
Signing a supplier's document for goods or services without signature authority can subject an employee to personal liability.
It is University procedure NOT to sign supplier documents as the University's terms and conditions take precedence over the Supplier's terms. If you have a Supplier asking for a signature on a document, forward the request to Procurement Services via the Contract Review (RV) form or as an attachment to your Requisition/Contract Request. The Procurement Services Contracting Team will review the document for compliance with the UW terms and conditions and determine whether or not it is appropriate to sign or if terms need to be negotiated.
If you need Material Transfer Agreement signed, UW CoMotion and OSP are the only units of the University authorized to review and sign MTAs.
Note: Before submitting a supplier's document for review, please review the document to ensure the goods and or services addressed meet your needs.
How to Submit a Contract to be Reviewed by Purchasing
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How will the order be paid to the Supplier?
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What to use |
Notes |
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Non-Catalog < $10K
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Contract Review option in Requisition or Contract Request |
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Blanket PO < $10K |
Contract Review option in Requisition or Contract Request |
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Non-Catalog or BPO > $10K |
N/A |
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ProCard < $3,500
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Contract Review Form |
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ProCard > $3,500 |
Contract Review Form |
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Contract Review Form |
If the remaining amount exceeds the card limit, reference the RV# on the Card Limit Increase Form used to initiate final payment |
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Contract Review option in Requisition or Contract Request |
Create one line item on the purchase order for the deposit and one line item for the remaining payment |
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N/A |
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If Department Procurement system is not Ariba |
Contract Review Form |
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| If the contract is for a government agency, regardless of purchasing method. | Contract Review Form |