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ARIBA is not currently compatible with 64-bit versions of Internet Explorer. We have worked with Nebula to offer a Mozilla Firefox browser that is optimized for ARIBA.
Download instructions and more information is available at http://f2.washington.edu/fm/ps/NebulaUpgrade
During dual biennium processing, Ariba transactions for old and new biennium are viewable each day in the financial system. FAS processes transactions for one biennium per night. Those transactions are viewable in MyFD and the FIN driver on the following days:
FAS Accounting Months
Check the Supplier Search Report in the BI Portal to determine if the supplier is registered in the vendor database.
Internet Explorer is the recommended browser for PDR
Firefox and Chrome will also work
No. M&E object codes may still be visible, but should not be selected. If M&E codes are used, the transaction will be rejected to the department. M&E object codes should only be applied in buying modules (i.e.: purchase order or blanket purchase order).
You may use the UW Travel Card only for expenses related to the following official UW business while on travel status:
In addition, you may use the UW Travel Card for non-reimbursable expenses where it is not practical for a merchant to separate the non-reimbursable charges onto a different bill (e.g., in-room movie or mini-bar charges).
Cardholders must make sure the outstanding balance is paid in full to the bank and the card is turned in to the department upon separation. Any remaining default is to be charged to the University, the department will then be responsible for any remaining default owed.
With their participation in the ARIBA Network, the UW and our colleague organizations will be benefited with:
The delivery address determines the sales tax rate that is applied to your Non-PO invoice, when applicable. ARIBA will always use the delivery address to cross check the sales tax entered on the invoice. For this reason, always add the address where the goods physically shipped to.
Yes. As long as the supplier is a UW-registered supplier, use whichever method you prefer.
All documents related to the UW Travel Card may be fully disclosed as a public record to the extent provided for by the Public Disclosure Laws.
The subrecipient organizations will receive their first communication related to this process later in mid September (2014) via an introductory letter from OSP. Within a few days after that, the Ariba Network will send a welcome/instructional letter with information about their individual Ariba Network account.
Please log in to the field advance dashboard to review the status of a field advance you have requested or approved. Check the appropriate box in the left-hand corner of the screen to view the field advances on the dashboard.
To determine the status, locate “Status Description” on the dashboard. Below it defines what each status represents:
In Process – The request has not been submitted for departmental approval; the custodian can still edit the request
Departmental Approval Required – The request is pending departmental approval; the custodian should contact the approver to approve the request
Central Office Approval and Processing – The field advance desk received request and it is pending their review
Waiting Funding – The field advance desk has approved the request and the funding is in pending/in progress
Current – Field advance processed and funded
NOTE: Charges for personal travel are not allowed on an Individual Travel Card.
Adding personal time/travel with a business trip is allowable only when all of the following conditions exist:
Click the Read More... link to review the Travel Office policies and guidelines for combining personal time/travel with a business trip.
If a new card is ordered on a field advance request, it takes up to 5-7 business days to arrive. We will notify the custodian and cardholder when we receive the Western Union debit card. The card will be available for pick up at our office or, we can send via campus mail.
Once the card is received by the cardholder, the field advance desk must be notified by email at: fieldadv@uw.edu so, it can be activated and loaded with funds.
To add a file with no additional spend down:
The receipts must be uploaded and saved before the budget number and object code is entered into the system.
The “In Process” yellow tab will expand. To enter the budget number to charge, click on “New Detail”. Enter the budget number and select the object code. After the information is entered, click “Save Detail” and confirmed, a new line will appear to enter another expense item. PCA Task, Option & Project are optional.
Here is a summary of the commands to use in each of the respective browsers to override cache.
Firefox: command + shift + R
Chrome: shift + f5
Safari: shift + (the reload button)
Internet Explorer: ctrl + f5
Using these commands, you will be able to bypass the cache maintained by your browser.
Additional UW employees are only added as the Requestor to monitor or reconcile a field advance.
To add additional Requester:
Mozilla Firefox
Chrome
Safari
Mobile Safari
Microsoft Internet Explorer *
*Ariba is not currently compatible with IE in 64-bit mode, or the Edge browser in Microsoft's new Windows 10 operating system.
Additionally, the client's operating system should not matter. If the OS carries the supported IE version (for example, Windows 7 with IE8 ), this is a supported combination.
The Reviewer on the field advance request is also the Reviewer for the reconciliation. If the Reviewer is no longer with the department, please contact the field advance desk to change.
After the spend down is submitted, funds that remain on the per diem debit card, cash or check are to be returned.
The Requested – Total Submitted – Total Posted = Amount Remaining (ALL returned funds)
If there are remaining funds on the per diem debit card, the field advance desk will remove from the card.
If returning cash/check, please contact the field advance desk.
Yes, a Custodian can have multiple field advances as long as they are not overdue. The field advance must be reconciled in the order received. In addition, the dates of the receipts must match the date range the advance was open to final accounting date.
For any card that falls under company US01745 (UW Corporate Travel Accounts), the Pin is optional; it may not be requested at the point of sale. It is up to the merchant whether or not they require the Pin. It is an extra added layer of security.
Internet explorer works best with this application, IE8 or higher with "compatability mode" turned off. Firefox and Chrome will also work.
