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Mozilla Firefox
Chrome
Safari
Mobile Safari
Microsoft Internet Explorer *
*Ariba is not currently compatible with IE in 64-bit mode, or the Edge browser in Microsoft's new Windows 10 operating system.
Additionally, the client's operating system should not matter. If the OS carries the supported IE version (for example, Windows 7 with IE8 ), this is a supported combination.
Here is a summary of the commands to use in each of the respective browsers to override cache.
Firefox: command + shift + R
Chrome: shift + f5
Safari: shift + (the reload button)
Internet Explorer: ctrl + f5
Using these commands, you will be able to bypass the cache maintained by your browser.
If a new card is ordered on a field advance request, it takes up to 5-7 business days to arrive. We will notify the custodian and cardholder when we receive the Western Union debit card. The card will be available for pick up at our office or, we can send via campus mail.
Once the card is received by the cardholder, the field advance desk must be notified by email at: fieldadv@uw.edu so, it can be activated and loaded with funds.
In the latest release of Ariba, 9r2, the Shopping Cart icon behaves the same as clicking the Checkout button. The Summary Page provides you with full edit access to all fields of the request, including the Title, Hold Until, and On Behalf of fields. The Shopping Cart only allowed edits of quantity and line item information.
To add a file with no additional spend down:
The receipts must be uploaded and saved before the budget number and object code is entered into the system.
The “In Process” yellow tab will expand. To enter the budget number to charge, click on “New Detail”. Enter the budget number and select the object code. After the information is entered, click “Save Detail” and confirmed, a new line will appear to enter another expense item. PCA Task, Option & Project are optional.
Please log in to the field advance dashboard to review the status of a field advance you have requested or approved. Check the appropriate box in the left-hand corner of the screen to view the field advances on the dashboard.
To determine the status, locate “Status Description” on the dashboard. Below it defines what each status represents:
In Process – The request has not been submitted for departmental approval; the custodian can still edit the request
Departmental Approval Required – The request is pending departmental approval; the custodian should contact the approver to approve the request
Central Office Approval and Processing – The field advance desk received request and it is pending their review
Waiting Funding – The field advance desk has approved the request and the funding is in pending/in progress
Current – Field advance processed and funded
The Reviewer on the field advance request is also the Reviewer for the reconciliation. If the Reviewer is no longer with the department, please contact the field advance desk to change.
After the spend down is submitted, funds that remain on the per diem debit card, cash or check are to be returned.
The Requested – Total Submitted – Total Posted = Amount Remaining (ALL returned funds)
If there are remaining funds on the per diem debit card, the field advance desk will remove from the card.
If returning cash/check, please contact the field advance desk.
Yes, a Custodian can have multiple field advances as long as they are not overdue. The field advance must be reconciled in the order received. In addition, the dates of the receipts must match the date range the advance was open to final accounting date.
Additional UW employees are only added as the Requestor to monitor or reconcile a field advance.
To add additional Requester:
Can you please provide the following information so we can process your order?
The delivery address determines the sales tax rate that is applied to your Non-PO invoice, when applicable. ARIBA will always use the delivery address to cross check the sales tax entered on the invoice. For this reason, always add the address where the goods physically shipped to.
How many deposit bags do you need?
For any card that falls under company US01745 (UW Corporate Travel Accounts), the Pin is optional; it may not be requested at the point of sale. It is up to the merchant whether or not they require the Pin. It is an extra added layer of security.
Here is the link on how to deposit a check: http://f2.washington.edu/fm/bao/creating-deposit
Go to the Cash Transmittal webpage and click on CT Form: https://finance.uw.edu/bao/cash-receivables/cash-transmittals.
You will find instructions on how to fill out CT form there.
ACH (Automated Clearing House or Electronic Fund Transfer) – is for domestic transaction sent to UW within the United States. UW use the ACH transaction for more cost efficiency.
WIRE – is for international transaction sent to UW outside United States.
Here is the link for the list of Revenue Code. http://f2.washington.edu/fm/fr/references/revenue-codes
Here is the link for the list of Expense Code. http://f2.washington.edu/fm/fr/references/object-codes
If this is a grants budget please contact gcahelp@uw.edu if not please contact the department budget manager and if the department has not department manager please contact the budget office.
We do not have a EURO Zone Bank Account only US Base Bank Account therefore we do not have IBAN.
ARIBA is not currently compatible with 64-bit versions of Internet Explorer. We have worked with Nebula to offer a Mozilla Firefox browser that is optimized for ARIBA.
Download instructions and more information is available at http://f2.washington.edu/fm/ps/NebulaUpgrade
During dual biennium processing, Ariba transactions for old and new biennium are viewable each day in the financial system. FAS processes transactions for one biennium per night. Those transactions are viewable in MyFD and the FIN driver on the following days:
FAS Accounting Months
No. Effective 11/1/2013, equipment purchases are not allowed using the Non-PO Invoice or eReimbursement modules of Ariba. M&E object codes will still be visible in these modules, but they should not be selected. If M&E codes are used, the transaction will be rejected to the department. Eventually, the M&E codes will be completely removed from these two modules of Ariba to eliminate confusion.
