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Mozilla Firefox
Chrome
Safari
Mobile Safari
Microsoft Internet Explorer *
*Ariba is not currently compatible with IE in 64-bit mode, or the Edge browser in Microsoft's new Windows 10 operating system.
Additionally, the client's operating system should not matter. If the OS carries the supported IE version (for example, Windows 7 with IE8 ), this is a supported combination.
We do not have a EURO Zone Bank Account only US Base Bank Account therefore we do not have IBAN.
During dual biennium processing, Ariba transactions for old and new biennium are viewable each day in the financial system. FAS processes transactions for one biennium per night. Those transactions are viewable in MyFD and the FIN driver on the following days:
FAS Accounting Months
General Payment Information for the 2013-2015 Biennium
The PAS system processes vendor payments every night except for 7/7/2015, which is the FAS biennium crossover. The PAS system cannot issue payments for new-biennium invoices before the FAS biennium crossover
Please Note: PAS vendor payments include printed vendor checks as well as ACH and bankcard payments
DATES OF PAS VENDOR PAYMENTS (July 2015)
July 1st - 6th Vendor payments dated July 1st - 6th are only for the PRIOR biennium (2013-2015)
July 7th PAS system will be down and unavailable from about 6pm on the evening on July 7th
(FAS biennium crossover occurs)
July 8th No vendor payments issued today. No special payment requests can be accepted or processed.
The new Biennium is now set as 2013-2015
July 9th
First date for posting new-biennium PAS transactions to FAS
July 27th
until the next
FAS biennium crossover
in July 2017PAS vendor payments only available for NEW biennium (2015-2017)
No. Effective 11/1/2013, equipment purchases are not allowed using the Non-PO Invoice or eReimbursement modules of Ariba. M&E object codes will still be visible in these modules, but they should not be selected. If M&E codes are used, the transaction will be rejected to the department. Eventually, the M&E codes will be completely removed from these two modules of Ariba to eliminate confusion.
Here is a summary of the commands to use in each of the respective browsers to override cache.
Firefox: command + shift + R
Chrome: shift + f5
Safari: shift + (the reload button)
Internet Explorer: ctrl + f5
Using these commands, you will be able to bypass the cache maintained by your browser.
You may use the UW Travel Card only for expenses related to the following official UW business while on travel status:
In addition, you may use the UW Travel Card for non-reimbursable expenses where it is not practical for a merchant to separate the non-reimbursable charges onto a different bill (e.g., in-room movie or mini-bar charges).
In the latest release of Ariba, 9r2, the Shopping Cart icon behaves the same as clicking the Checkout button. The Summary Page provides you with full edit access to all fields of the request, including the Title, Hold Until, and On Behalf of fields. The Shopping Cart only allowed edits of quantity and line item information.
Cardholders must make sure the outstanding balance is paid in full to the bank and the card is turned in to the department upon separation. Any remaining default is to be charged to the University, the department will then be responsible for any remaining default owed.
Enter shipping, handling, discounts and tax exactly as listed on the invoice.
If there is no tax listed on the invoice, enter $0 in the sales tax line.
ARIBA has built-in functionality to check for Use Tax. DO NOT calculate Use Tax and enter it in the sales tax line. Doing so will pay the sales tax directly to the supplier, who did not invoice for it.
All documents related to the UW Travel Card may be fully disclosed as a public record to the extent provided for by the Public Disclosure Laws.
NOTE: Charges for personal travel are not allowed on an Individual Travel Card.
Adding personal time/travel with a business trip is allowable only when all of the following conditions exist:
Click the Read More... link to review the Travel Office policies and guidelines for combining personal time/travel with a business trip.
If a new card is ordered on a field advance request, it takes up to 5-7 business days to arrive. We will notify the custodian and cardholder when we receive the Western Union debit card. The card will be available for pick up at our office or, we can send via campus mail.
Once the card is received by the cardholder, the field advance desk must be notified by email at: fieldadv@uw.edu so, it can be activated and loaded with funds.
To add a file with no additional spend down:
The receipts must be uploaded and saved before the budget number and object code is entered into the system.
The “In Process” yellow tab will expand. To enter the budget number to charge, click on “New Detail”. Enter the budget number and select the object code. After the information is entered, click “Save Detail” and confirmed, a new line will appear to enter another expense item. PCA Task, Option & Project are optional.
ARIBA is not currently compatible with 64-bit versions of Internet Explorer. We have worked with Nebula to offer a Mozilla Firefox browser that is optimized for ARIBA.
Download instructions and more information is available at http://f2.washington.edu/fm/ps/NebulaUpgrade
Please log in to the field advance dashboard to review the status of a field advance you have requested or approved. Check the appropriate box in the left-hand corner of the screen to view the field advances on the dashboard.
To determine the status, locate “Status Description” on the dashboard. Below it defines what each status represents:
In Process – The request has not been submitted for departmental approval; the custodian can still edit the request
Departmental Approval Required – The request is pending departmental approval; the custodian should contact the approver to approve the request
Central Office Approval and Processing – The field advance desk received request and it is pending their review
Waiting Funding – The field advance desk has approved the request and the funding is in pending/in progress
Current – Field advance processed and funded
The Reviewer on the field advance request is also the Reviewer for the reconciliation. If the Reviewer is no longer with the department, please contact the field advance desk to change.
To find out if your computer is running a 32-bit or 64-bit version of Windows in Windows 7 or Windows Vista, do the following:
If your computer is running Windows XP, do the following:
After the spend down is submitted, funds that remain on the per diem debit card, cash or check are to be returned.
The Requested – Total Submitted – Total Posted = Amount Remaining (ALL returned funds)
If there are remaining funds on the per diem debit card, the field advance desk will remove from the card.
If returning cash/check, please contact the field advance desk.
Yes, a Custodian can have multiple field advances as long as they are not overdue. The field advance must be reconciled in the order received. In addition, the dates of the receipts must match the date range the advance was open to final accounting date.
Additional UW employees are only added as the Requestor to monitor or reconcile a field advance.
To add additional Requester:
Can you please provide the following information so we can process your order?
How many deposit bags do you need?
