The Central Accounts Receivable (CAR) group plays a vital role in managing the University’s incoming payments, customer records, and federal fund draws. Our teams work together to ensure accurate cash handling, strong internal controls, and compliance with institutional and regulatory standards.
Our Teams
Cash Application
Responsible for the accurate and timely processing of incoming payments to the University’s main bank accounts.
- Deposits and applies payments from checks, ACH, wire transfers, credit cards, and other approved methods.
- Resolves unapplied or misapplied payments and performs reconciliations.
- Partners with campus units, banking institutions, and central finance offices to maintain strong internal controls.
Customer Administration
Supports decentralized invoicing and ensures accurate customer data management.
- Provides guidance on billing standards, invoice setup, and system functionality.
- Assists with invoice corrections, credits, and adjustments.
- Creates and maintains customer records to support accurate billing and compliance.
Letter of Credit (LOC)
Manages federal fund draws for sponsored awards to ensure timely cash availability and compliance.
- Prepares and submits draw requests in accordance with federal regulations and award terms.
- Monitors expenditures and reconciles LOC draws to financial systems and bank activity.
- Maintains documentation and supports audits to safeguard federal funds and minimize financial risk.