Welcome to the Equipment Inventory Office

Workday is the new asset management system as of July 6, 2023.

OASIS user interface will no longer be accessible after June 20, 2024. The data will be available on the BI Portal on July 2, 2024.

OASIS read-only data will remain available via the BI Portal (links to be provided soon). For instructions on how to retrieve your asset data from OASIS before the read-only OASIS user interface is gone, please see this page: Extracting Assets from OASIS Prior to System Migration.

For general information on the OASIS Asset Lookup report on the BI Portal site, see this page: Using the OASIS Asset Lookup Report in the BI Portal.

Please visit our Resources page for Workday training information.

Requisitioner Resources for Equipment Acquisition in Workday

User Guide: Workday Capital Equipment Requisition Types and Trackable Spend Categories: The purpose of this guide is to help Requisitioners determine the correct capital equipment requisition type to use for capital equipment purchases and explain how these requisition types have been configured to work with "trackable" spend categories.
User Guide: Create a Capital Equipment Requisition that includes a Trade-in credit.
User Guide: Requisitioner Guide to Trackable Spend Categories: Trackable spend categories were created specifically to identify equipment purchases that will result in the creation of an asset record. Use this guide to help you choose the correct spend category for your equipment purchases (last updated 09 October 2023).

Unit Asset Coordinator Resources and Job Aids for Asset Management in Workday

User Guide: Use the Unit Asset Coordinator Alert Notification to find assets that are missing one or more of the following required fields: Issued to (asset custodian), asset location, asset identifier (physical tag). The alert report is updated and runs once a week on Fridays.
User Guide: Asset Transfers. Transfer is used to change an existing “Issued to” person, add or edit an asset worktag, or change an existing location (or add the asset location if you forgot to do this during the “Issue to Worker” step).
User Guide: Asset Disposals. Unit Asset Coordinators may initiate asset disposals for these disposal types: Lost, Stolen, Disposed at Sea, Cannibalized (last updated 11 October 2023).
- Note the asset surplus process has not changed; Unit Asset Coordinators should not select disposal type “Surplus.” Use the form on the UW Facilities website to submit a surplus request.
User Guide: Workday Asset Maintenance for Unit Asset Coordinators Recording & Training Deck: This is from the Go Live training session for Unit Asset Coordinators.
User Guide: Oasis Data Conversion to Workday: Learn which Oasis asset records and fields were converted to Workday.