Oasis has been retired. Workday is the new asset management system as of July 6, 2023.
Please visit our Resources page for Workday training information.
News
Unit Asset Coordinator Alert Notification report:
- The Unit Asset Coordinator Alert Notification report (the report which notifies Unit Asset Coordinators of assets requiring updates) is not working. We hope to have this report available soon and will post an update here when the issue has been resolved.
Key Dates for Asset Management and UW Finance Transformation:
- 07/06/2023 - Workday becomes the system of record for new asset acquisitions.
- 07/07/2023 - Last day for departments to make changes in OASIS.
- Mid-August (expected) - Converted OASIS data becomes available in Workday.
To learn more, refer to OASIS Retirement: Frequently Asked Questions.
Custodian EID Added to OASIS Reports - As part of the UWFT data cleanup efforts, the Custodian EID field has been added to OASIS reporting to assist departments with identifying asset records missing custodian EID information. The EID will be used for mapping asset records to their respective custodians at the time of data conversion to Workday. This will substantially reduce manual updates needed for issuing assets to custodians post go-live. Please run Ad Hoc reports to ensure assets in "A" Status under your respective org codes have been assigned an EID. If you have any questions, please contact EIO at eio@uw.edu or reach out to one of our team members directly.
Monday, July 18, 2022 - OASIS will be offline for departmental users effective 07/18/2022 through 08/08/2022 due to fiscal year-end closing procedures. If you have any questions or need assistance, please submit a support ticket to eio@uw.edu.
Wednesday, February 9th, 2022 - Our website has been redesigned to add content, improve site architecture, and search engine optimization. If you have existing resources/materials that reference our website, please note that you will need to update the URL address links to the new webpage addresses. Please contact us at eio@uw.edu if you need assistance or have any questions.
Thursday, May 6th, 2021 - Equipment Inventory is excited to announce that we will be implementing the UW Connect Lite ticketing application, effective May 25, 2021. This tool will allow us to deliver consistent and regular customer communication and provide customers with self-service capabilities for ticket creation and tracking. Please note that, once we go live, inquiries sent to eio@uw.edu will automatically create a ticket. Customers can expect to receive a ticket number upon submission and no additional delays in response time by EIO staff.
Thursday, March 25th, 2021 - Equipment Inventory is pleased to announce that we have a new Assistant Director, Samir Khoury, effective February 1, 2021. To remain in compliance with State regulations, we have updated the M&E Department of Revenue certificate; Samir is the new approver for the University of Washington. This also accomodates the latest DOR revision, dated October 28, 2019. If you have any questions, contact us at eio@uw.edu.
Tuesday, March 19, 2019 - We have updated the M&E Department of Revenue certificate to the most recent version. Please note that it looks quite different from previous versions. After April 15, 2019 we will return older versions of the certificate and request the newer version be used. In addition, Lupe Valencia is the new approver for the University of Washington. If you have any questions, contact us at eio@uw.edu.
Friday, November 16, 2018 - New account code available: 03-65. Account Code 03-65 (Outside Services - M&E Tax Exempt) will be available in Ariba beginning November 16th for Purchase Orders (EI) and Blanket Purchase Orders (BPO). The account code is used for service contracts that are related to equipment that qualifies for the M&E tax exemption, which is research equipment used at least 50% of its useful (depreciable) life for qualifying research and development projects based on the state M&E Tax Exemption policy. The new account code will include services such as repairs, maintenance, calibration and installation which were previously coded to object code 05-41.
Tuesday, June 26, 2018 - EIO has a new M&E Checklist. Unlike previous versions, this is a comprehensive listing of all aspects pertaining to M&E: qualifying research, approved purchasing methods, and more, as well as links to additional information, and 'whys' for some of the requested information. It can be viewed here.
