State Physical Inventory Requirements are currently suspended.

From the State of Washington's announcement:

In response to the Governor’s “Safe Start” proclamation issued on May 31, 2020, the Office of Financial Management approves a waiver of the State Administrative and Accounting Manual (SAAM), Subsection 30.45.10, which requires agencies to conduct a physical inventory of capital assets at least every other fiscal year. This exception is granted to all state agencies and remains in effect through June 30, 2022.

The Equipment Inventory Office (EIO) has oversight of the proper tagging, reporting, and controls of more than 38,516 equipment assets with a value of $820M (as of 6/30/17). 

EIO oversees the OASIS system, which is the fixed asset system that houses all of the University's fixed asset data:  Land (not depreciated), Buildings, Improvements Other Than Buildings (IOTB), Infrastructure, Intangible Assets, Art and Capital Collections, and Capital Equipment. OASIS stores this data as well as calculates and reflects accumulated depreciation expense for the relevant categories of fixed assets. 

Mission: We help people who change the world through collaboration, consultation, and financial stewardship.

Vision: We are a dynamic organization that anticipates emerging needs and delivers exceptional service anywhere, anytime.

Values: Collaboration - Diversity - Excellence - Innovation - Integrity - Respect - Teamwork - Transparency


News

Thursday, May 6th, 2021 -  Equipment Inventory is excited to announce that we will be implementing the UW Connect Lite ticketing application, effective May 25, 2021. This tool will allow us to deliver consistent and regular customer communication and provide customers with self-service capabilities for ticket creation and tracking. Please note that, once we go live, inquiries sent to eio@uw.edu will automatically create a ticket. Customers can expect to receive a ticket number upon submission and no additional delays in response time by EIO staff. 

Thursday, March 25th, 2021 -  Equipment Inventory is pleased to announce that we have a new Assistant Director, Samir Khoury, effective February 1, 2021. To remain in compliance with State regulations, we have updated the M&E Department of Revenue certificate; Samir is the new approver for the University of Washington. This also accomodates the latest DOR revision, dated October 28, 2019. If you have any questions, contact us at eio@uw.edu.

Tuesday, March 19, 2019 - We have updated the M&E Department of Revenue certificate to the most recent version. Please note that it looks quite different from previous versions. After April 15, 2019 we will return older versions of the certificate and request the newer version be used. In addition, Lupe Valencia is the new approver for the University of Washington. If you have any questions, contact us at eio@uw.edu.

Friday, November 16, 2018 - New account code available: 03-65. Account Code 03-65 (Outside Services - M&E Tax Exempt) will be available in Ariba beginning November 16th for Purchase Orders (EI) and Blanket Purchase Orders (BPO). The account code is used for service contracts that are related to equipment that qualifies for the M&E tax exemption, which is research equipment used at least 50% of its useful (depreciable) life for qualifying research and development projects based on the state M&E Tax Exemption policy. The new account code will include services such as repairs, maintenance, calibration and installation which were previously coded to object code 05-41.

Tuesday, June 26, 2018 - EIO has a new M&E Checklist. Unlike previous versions, this is a comprehensive listing of all aspects pertaining to M&E: qualifying research, approved purchasing methods, and more, as well as links to additional information, and 'whys' for some of the requested information. It can be viewed here.