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UW Finance Transformation

Transformation Insights

Welcome to the UW Finance Transformation blog. This blog will now feature regular updates regarding UW FT Stabilization progress.

Published: Thursday, July 18, 2024 - 06:01
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FPB Staff

We are committed to keeping you informed about the latest developments within the Finance, Planning, and Budgeting (FPB) team. This includes updates on new content we create, and any stabilization efforts as needed.

 

What’s New:

We are pleased to announce the formation of FinTacc (Finance Training and Communications Collaborative), a group of training and communications creators from Finance, Grants, and Procurement. This... Read more

Published: Thursday, July 11, 2024 - 08:50
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FPB Staff

Week of 7/10 FPB Updates and Introductions

We are committed to keeping you informed about the latest developments within the Finance, Planning, and Budgeting (FPB) team. This includes updates on new content we create and any stabilization efforts as needed.

Important Updates:

Post Award Grant Administration Stabilization Update... Read more

Published: Tuesday, July 2, 2024 - 14:32
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FPB Staff

New things ahead!

Get ready for our upcoming FPB blog post refresh. Starting next week we'll be sharing more about our internal team and the FPB resources available to you!

Happy 4th of July!

Published: Thursday, June 27, 2024 - 08:25
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UW Finance Transformation

Post Award Grant Administration Stabilization Update

  • GCA, the Office of Sponsored Programs (OSP), and the Office of Research’s Collaborative for Research Education (CORE) team have collaborated on two video demonstrations showing how an ASR is created by campus and reviewed by OSP and GCA. The videos and corresponding job aids are available on the
  • ... Read more
Published: Thursday, June 20, 2024 - 15:46
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UW Finance Transformation

Workday & Student Database (SDB) Update

We continue to make significant advancements on the SDB/Workday remediation project. Noteworthy progress includes the identification of reclassification populations for tuition payments, along with preparations to present research on student name disaggregation within financial data. The team is also addressing discrepancies in student financial transactions not captured in the SDB. Furthermore, efforts are focused on standardizing accounting terminology, reconciling... Read more

Published: Wednesday, June 12, 2024 - 15:39
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FPB Staff

Post Award Grant Administration Stabilization Update

  • The Central Cash Application Team (CCATS) has recently started following up with sponsors on unpaid invoices. This should reduce the amount of outstanding aged receivables, which totaled $12.0M as of June 3, 2024.
  • GCA has started preparing for the State of Washington’s annual invoicing estimates for State of Washington sponsored programs. GCA will
  • ... Read more
Published: Thursday, June 6, 2024 - 09:34
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FPB Staff

Shared Environment Outreach

Our Enterprise Business Solutions team has been actively meeting with Shared Environment leaders to gather valuable outreach and feedback. This crucial data will guide our hiring decisions for the vacant Shared Environment Manager position. Additionally, we are committed to using these insights to better support and respond to Shared Environment concerns and issues. We look forward to enhancing our collaborative efforts and ensuring a more responsive and supportive environment for all.... Read more

Published: Wednesday, May 29, 2024 - 12:28
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FPB Staff

Post Award Grant Administration Stabilization Update

  • GCA’s Award Setup and Reporting teams continue to make great progress and have reduced their backlogs by 28% and 20%, respectively, over the last week.
  • The volume of returned Award Setup Requests and Modification Requests have increased five weeks in a row, increasing in volume by almost 7%. We encourage our campus partners to visit the
  • ... Read more
Published: Thursday, May 23, 2024 - 08:06
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FPB Staff

Procurement Stabilization Update

Central Procurement is actively working towards stabilizing Workday and reducing the invoice backlog. Our current outstanding balance is $25 million. To address this, alongside our ongoing efforts in various work queues in the central Accounts Payable Office, we have introduced a new initiative focused on a weekly top 5: the highest dollar amount outstanding late invoices. Central Procurement has started direct outreach and communication with... Read more

Published: Wednesday, May 15, 2024 - 13:24
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FPB Staff

Post Award Grant Administration - Stabilization Update

  • The Award Setup Team is on pace to eliminate their backlog by June 30. There has been significant progress on the Award Setup Requests, which are now under 200. In the next few weeks, staff currently assigned to ASRs will be reassigned to complex Modification Requests, which includes renewals.
  • Sponsored invoicing metrics are being created to be shared on the
  • ... Read more