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UW Finance Transformation

FPB Staff

Search by eGC1 is now available in Award Portal

Grant & Contract Accounting (GCA) is happy to announce that Search by eGC1 is now available in Award Portal! Campus users have long used eGC1 (SAGE Application Number) to search for grants but, since Workday go-live, have been unable to do so. The new search function is now even easier as it auto-populates the mandatory letter and formats the data entered so users are more likely to get the results they’re looking for.

Week of 4/24 Workday Finance Stabilization Update

UW Finance Cube Released:

The Reporting & Analytics team (R&A) and Finance DATAGroup have released the new UW Finance Cube. This advancement connects users to Workday data, offering greater flexibility than traditional reports. The cube provides a comprehensive view of UW Finances for Fiscal Year 2024, including revenue, expenses, and beginning balances. Users can analyze transactions at various levels using dimensions like Ledger Account, Cost Center, Fund, Function, and more.

Week of 4/17 Workday Finance Stabilization Update

Post Award Grant Administration Stabilization Update

  • GCA’s Award Setup backlog continues on a downward trend and is now under 800 items, an 12% decrease in the last two weeks and a 48% decrease since the start of the calendar year. The team is currently analyzing the most common reasons for returning items to campus with a goal of generating internal process improvements and creating clearer guidance for campus customers.

Week of 4/3 Workday Finance Stabilization Update

Post Award Grant Administration Stabilization Update

  • The Award Setup backlog has been trending down for several weeks and has declined 41% since early January. In response to the high volume of Award Setup Requests (ASRs), training efforts have been focused on creating capacity for experienced team members who can review and process ASRs.

Week of 3/27 Workday Finance Stabilization Update

Procurement Stabilization Update

Through Procurement Services’ oversight in managing the Workday Location Customer Account Number (“LCAN”), a crucial data element determining delivery locations for the University, the efficiency of transmitting purchase orders from Workday to our suppliers has vastly improved. From a peak of 1,083 order failures on August 2, 2023, we have seen a remarkable reduction, with just 23 failures reported as of March 9 of this year. This marks an impressive 98% decrease in the rate of purchase order failures.