Cash/Check Deposits

Where can I make a Deposit at UW with Workday Finance? 

Workday Customer Invoice Deposits

All checks received for a Workday Customer Invoice (CI) must be mailed to the following address for lockbox processing:

                                             

Non-Workday Customer Invoice Deposits (Misc. AR)

All checks received for a NON-Workday Customer Invoice must be processed centrally by UW Finance Shared Services. These deposits include and not limited to:

  • Point of Sale (POS)
  • Reimbursements/Reverse Expenditures
  • Misc. AR not invoiced out of Workday
    • Check payments received for invoices externally from Workday
  • Key/Card/Equipment Deposits

These check deposits must be sent to UW Finance Shared Services in a deposit bag issued out by BAO in the following methods:

  • Dropped off at Schmitz Hall 129 drop box
    • Open to public from 12PM to 3PM daily
    • If closed, please drop the deposit in the drop box located outside of the north entrance facing NE 41st St
  • Handed to UWMC Cashier's Office (EE306 at UWMC Montlake)
  • Sent via Campus Mail to: UW Finance Shared Services Box 354965

Please make sure the Cash Remittance Form is filled out and recommended to place a copy in the deposit bag for proper cash application. 

***PLEASE DO NOT SEND CASH TO UW FINANCE SHARED SERVICES!!!***

All deposits sent to UW Finance Shared Services that contains cash will not be processed and sent back to the department. 

Cash Deposits

Cash deposits must now be made at the following location:

HUB Cashier's Office

  • Tuesday and Thursdays ONLY
  • Open from 9 AM to 1 PM
  • CASH ONLY, checks must be delivered in the manner mentioned above

Please make sure the Cash Remittance Form is filled out for proper cash application.

How to Order Deposit Bags and Deposit Slips

Please use the form below to order deposit bags and deposit slips.  Please note with Workday, deposit slips are no longer required for deposits. Only pre-approved departments can order deposit slips. Deposit bags can be ordered by any department for processing. 

Deposit Bag and Slip Order Form

How do I CLAIM my deposit?

Please fill out the Cash Remittance Form for the Central Cash Application Team (CCATS) to apply the deposit:

Cash Remittance Form

Foreign Deposits

Foreign Deposit Policy

Returned Items and Deposit Correction Notices

B&AO prepares all accounting entries for checks returned and deposit correction notices associated with the UW main operating bank account.  Checks can be returned for various reasons including stop payments, insufficient funds, stale dated (6+ months old), foreign items and miscellaneous non-negotiable items.  B&AO will contact university departments regarding the returned item or notice, with the reason for the return or correction, and ask for a budget number and obj/sub obj code for the JV.  Please respond by the date indicated in the email notification.