ALLA B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Documentation of safety measures implemented in labs to ensure protection of employees against chemical exposure. The lab specific plan is part of the overall Lab Safety Manual.
Official Copy: Any Lab
Retention: 6 years after superseded
Disposition Method: Transfer to University Archives
This series provides a record of the locations of toxic chemicals as required by WAC 296-802-20010. May include records from the retired Lab Safety System, which MyChem replaced.
Official Copy: Environmental Health & Safety: Environmental Programs Office
Retention: 30 years after end of calendar year
Disposition Method: Shred or Delete
Other Copy: Any Office/Lab (Hardcopy)
Retention: 1 year after superseded or office/lab closed
Disposition Method: Shred or Delete
This series documents the discharge of treated chemicals into the sewer system.
Official Copy: Any Lab
Retention: 3 years after Calendar Year
Disposition Method: Shred or Delete
This series provides a record of supervisors who conduct controlled substance and alcohol training sessions and Commercial Driver’s License employees who attend the training. Includes driver’s signed receipt of the education materials, policies and supervisor training. As per 49 CFR 382.401.
Official Copy: Any Office
Retention: 6 years after cessation of duties
Disposition Method: Shred or Delete
This series provides a record of the administration of the controlled substances/alcohol testing program for Commercial Driver’s License employees. It includes positive tests results for controlled substances/alcohol misuse and documents an employee’s refusal to take the test. May include employer’s copy of the controlled substance test chain of custody and control form, alcohol test form and results, previous employer background screen results if negative, etc. May also include agreements with testing facilities, testing policy and procedures, collection logbooks, documents relating to the random selection process, and decision to administer post-accident tests or reasonable suspicions, etc. Required as per 49 CFR 382.401
Official Copy: Any Office
Retention: 6 years after end of calendar year
Disposition Method: Shred or Delete
This series provides a record of negative or cancelled controlled substances test results and alcohol test results, with a concentration of less than 0.02, for employees with a Commercial Driver’s License. See 49 CFR 382.401 for retention requirements.
Official Copy: Any Office
Retention: 1 year after end of calendar year
Disposition Method: Shred or Delete
Documents measures to help ensure the health and safety of personnel by reducing the potential for COVID-19 transmission at the UW. Plans are updated as regulations and public health guidance change. Includes the University Plan which covers all University work environments as well as unit-specific plans and work area or site-specific plans necessary and appropriate to address required COVID-19 prevention and control strategies. Also includes as COVID-19 Safe Start Checklists.
Official Copy: Any Office
Retention: 6 years after cessation of safety measures
Disposition Method: Transfer to University Archives for review
For the purpose of COVID-19 symptom screening, provides a record of daily symptom self-attestation submitted by individuals who were present in-person at any UW worksite locations on a particular day. Attestations must be maintained separately from other records, including an individual’s personnel record.
Official Copy: Workday
Retention: 6 years after end of fiscal year
Disposition Method: Delete
Other Copy: Any office with people not attesting via Workday
Retention: 6 years after end of fiscal year
Disposition Method: Shred or Delete
Created to support contact tracing activities to limit the spread of COVID-19, tracks visitor contact information for those who may come into close contact with University personnel. Does not include attestations for on-site employees.
Official Copy: Any Office
Retention: 1 month after creation
Note: When requested, forward log records to UW Environmental Health & Safety Department (EH&S) and/or public health officials for contact tracing efforts.
Disposition Method: Shred or Delete