Definition

A National Research Service Awards (NRSA) institutional research Training Grant is an Award to develop or enhance research training opportunities for individuals who are training for careers in specified areas of biomedical, behavioral, and clinical research. A single Training Grant can support multiple trainees.

The NRSA guidelines are applicable to all DHHS Training Grants.  References included here are from NIH’s Grant Policy Statement (GPS) section 11.3.and are generally applicable to training grants issued by DHHS agencies (e.g., AHRQ, CDC, & HRSA). Relevant sections of the GPS are noted below.  As always, be sure to review the agency-specific regulation and the applicable Program Announcement for any unique provisions pertaining to the specific Training Grant.

Training Grants may be made for competitive segments of up to five years and are renewable. Grants within an approved competitive segment normally are made in 12-month increments, referred to as budget periods; support for additional non-competitive years depends on satisfactory progress, submission of all required trainee-related documents, and availability of funds.

 

Categories/Components

Training Grant components are organized into three Categories:

  1. Trainee Costs
  2. Trainee-Related Expenses
  3. Trainee Travel

1.Trainee Costs

Stipends

GPS 11.3.8.2.

Trainees receive a stipend as a subsistence allowance to help defray living expenses during their appointment. It is not provided as a condition of UW employment.   Stipends must be paid in accordance with the NIH stipend levels in effect at the time of appointment.  NIH stipend amounts may be adjusted only at the time of appointment or reappointment.

Trainees may be appointed at any time within the budget period for a 12 month appointment even if the 12 months extend beyond the end date of the budget period or competitive segment end.

Stipends are paid twice a month in accordance with standard UW payroll transactions. The annual stipend should be prorated for appointments less than 12 months.

Stipends may be a taxable but UW does not withhold taxes and trainees are responsible for paying any necessary income taxes. Refer to UW’s Tax Office on Stipends for additional guidance.

 

Stipend Object Codes

For Post-doctoral trainees:

For Pre-doctoral trainees:

 

Stipend Supplements

GPS 11.3.10.1

Stipends may be supplemented by non-Federal funds provided there is no additional obligation to the trainee. Supplementation policies must be consistently applied to all individuals in a similar status regardless of the source of funds.

 

Tuition

GPS 11.3.8.3.

Tuition is allowable trainee costs only if such charges are applied consistently to all individuals in a similar training status at the UW, without regard to their source of support. Additionally, tuition at the postdoctoral level is limited to that required for specific courses in support of the approved training program and requires approval from the federal sponsor.

Tuition coverage is as follows:

  • Predoctoral:  60% of the level requested by UW, up to $16,000 per year, will be provided. If the IC’s program supports formally combined dual-degree training (e.g., M.D.-Ph. D, D.D.S.-Ph.D.), the amount provided will be up to $21,000 per year.
  • Postdoctoral: 60% of the level requested by UW, up to $4,500 per year, will be provided. If the IC’s program supports postdoctoral individuals in formal degree-granting training, the amount provided will be up to $16,000 per year.

 

2.Trainee-Related Expenses

GPS 11.3.8.4.

A fixed amount of funds are provided to cover costs associated with the trainee and program.  This includes the cost trainee health insurance (see above).  These funds can be used for any expenses that support the trainee and are allowable on federal awards.

 

3.Trainee Travel Costs

GPS 11.3.8.5.

Travel costs, that are necessary for the trainee to complete the objectives of the Grant, can be included in the Training Grant proposal.

 

Limitations

F&A Costs

Allowable at 8% of MTDC, Base 23, which excludes stipends and tuition.

 

Part-time Employment

Trainees are generally required to pursue their research training on a full-time basis. Full-time is generally defined as devoting at least 40 hours per week to the program or as specified by the UW (GPS 11.3.2.4).

Per NIH Regulations, Trainees may spend on average, an additional 25% of their time (e.g., 10 hours per week) in part time employment in research, teaching, or clinical activities so long as those activities do not interfere with, or lengthen, the duration of their training.

Compensation may not be paid from a research grant that supports the same research that is part of the trainee’s planned training experience as approved in the Training Grant application.  (NIH GPS 11.3.10.2)

 

Re-budgeting

Funds may be re-budgeted between the three categories only as follows (NIH GPS 11.3.9):

Trainee Costs can be rebudgeted:

  • within the Trainee Costs categories (from tuition to stipends and vice versa) without sponsor approval; or
  • into the Trainee-Related or Trainee Travel categories with sponsor approval.

Trainee-Related and Trainee Travel funds may be rebudgeted into Trainee Costs without sponsor approval.