The University of Washington's recommended payment method is by payment card, also known as ePayables.
The University of Washington has partnered with Bank of America to offer a card payment program, called ePayables, to the University’s suppliers. This is the University’s preferred method of payment and is part of a campus-wide effort to reduce paper waste and decrease the amount of time to pay to our suppliers.
With ePayables, we will continue our current payment terms and conditions. However, once an invoice is approved for payment an electronic remittance advice will be sent to the supplier by email or fax, instead of a check. The remittance advice will include statement-type information such as invoice numbers, dates and amounts for invoices. Payments can be retrieved with UW's designated account number that will be assigned to the supplier. Please note that this program is only available for our US suppliers, and that payments cannot be charged outside of the US. The current procedures for invoicing, as well as any UW contacts, remain the same.
Signing Up is Simple:
All new suppliers are required to register for the payment card by contacting Card Services by phone at 206-543-7171. Once registered, the suppliers will be contacted by a payment card administrator with a card number. They can assist with any questions you may have about the payment card process.
What are the advantages of ePayables?
- Reduced exposure to check fraud
- Expedited receipt of cash -- funds are typically deposited within 48 hours of the transaction
- Time saving -- fewer calls for lost or misplaced checks
- Cost savings -- no check processing costs, no collection costs associated with lost or misplaced checks
- Fewer errors -- remittance data transmitted with payment for more efficient back-end reconciliation
- Sustainability -- fewer check stock to purchase
We have several people who process payments, so I don't want to give you just one person's email address.
If you currently receive one check for multiple locations, you will maintain one card number on file, and the remittance will identify the appropriate location by invoice number, date and amount. If a separate check is sent to each remit-to address, a unique card number will be assigned for each location.
The remittance can be sent either to multiple email addresses or faxed to one number, but not both.