UW spaces used for Organized Research (OR) need to allocate related F&A costs, which drives the need for specific site (South Lake Union-SLU, Applied Physics Lab-APL) and (OFFR) Off Campus Research designations. These separate ways to capture F&A data are important but sometimes complex. If you have further questions, please contact FAHelp@uw.edu.
Adjust % of time by room to add up to 100%. Federal guidance limits a person to 1.0 FTE; the 100% of time aligns to 1.0 FTE
No. This is because an individual may spend time in room(s) not related to research (or part of the Space Survey), which would leave them with a % of total time less than 100% in WebSpace.
No, a PI should only be listed as an occupant, when performing work in that space. A PI should not be listed as an occupant if providing management and/or project oversight only.
The lab should be split by amount of recharge and amount of research. This can be done by allocating % by room based on use of space usage (E.g., # workbenches, # hours/days of week).
They should be listed in each lab occupied during the year, wherever they are doing rotation work for a reasonable length of time (e.g., quarter or pay period).
If unpaid, only represent FTE that you can confirm with high-confidence level. If paid, be careful not to lose sight of instruction when trying to assess the type of work being performed.
WebSpace will be updated on a recurring basis during the Space Survey (January-April 2023). The new project/budget should be available within that time-frame so that the space can reflect latest project/budget activities.
1. Research grants, contracts, and cooperative agreements sponsored by the Federal government and Non-Federal agencies and organizations (e.g., states, cities, foundations, corporations, etc.).
2. University funded research separately budgeted and accounted for on a specific project basis (e.g., Royalty Research Funds).
3. Sponsored research training of individuals in research techniques (or research training).
Departmental research includes research, development, and scholarly activities that are not separately budgeted and accounted for (e.g., bridge, start-up funding). Departmental research is funded from budgets that are not restricted to a specific project. Space used to conduct departmental research should be functionalized as departmental research as part of the Instruction & Departmental Research function (IDR).