What is the room type for employees funded more than 50% gifts and endowments?
The room type should be coded as 300s if funded more than 50% from gifts and endowments.
How do we assign remote employees as research occupants?
Fully remote employees (100%) should be excluded from the survey and not listed as occupants in any space.
Hybrid remote employees (<100%) should be assigned as occupant even if they are only in a day a week and treated as if they are on site.
255 Research Service Labs - How do I handle occupants and allocations for this room type?
For all 255 rooms (research service labs):
- There is no need to add PI or occupants
- If there are old occupants in the space already, there is no need to delete them
- As well, it does not matter what % the PI% in Space Manager
For the base year, getting the rooms identified correctly as 255 is the main goal.
What is Shared Space?
Shared Space is defined in one of two ways:
-
Research lab shared by multiple PIs/multiple departments (room types 250, 260, 261, 262, 264) . Occupants need to be assigned
-
Service rooms with shared equipment/instrument/cold/freezer/microscope (room type 255). Occupants do not need to be assigned
How do I add or remove rooms from my Inventory
This depends upon how your college decides to handle. For some, the Dean’s office would need to add or remove rooms from a department’s inventory. For others, you may coordinate with your CAP Account Manager to add/remove space from your department room inventory. Discuss with your department to understand the process expected.
Where can I find the primary use (room type) definitions?
Those definitions can be found on these websites: https://finance.uw.edu/maa/primary-use.
and https://maps.uw.edu/geosims/room-type-definitions.html (along with Excel file download).
Once I complete the inventory, am I able to update the details again?
Yes, if before 11/30/22 in Space Manager.
Updates to the space inventory information can be made in WebSpace beginning in January 2023.
If the lab space is vacant, who should be marked as Occupant?
This step only required for those departments participating in the Space Survey.
- For Space Manager, vacant space should have no PI allocation and no occupants listed
- Within WebSpace, the PI should be marked as “Vacant” PI.
How do I incorporate an occupant from another department?
This is only required for those departments participating in the Space Survey:
Space Manager will allow you to assign a person from another department as a room occupant using their EID or name.
Research staff spend time in different research rooms. Do we add them to all rooms?
This step is only required for those deparments participating in the Space Survey:
Yes, include research staff as an occupant in all the research related spaces they occupy.