If <50% of their time is spent in the office on sponsored research, the room type should be coded as 312.
Typically, the amount of time spent on administrative activity by the chair would make it a 312 unless they have separate office space where their research activities take place away from their leadership responsibilities.
The room type should be coded as 300s if funded more than 50% from gifts and endowments.
Fully remote employees (100%) should be excluded from the survey and not listed as occupants in any space.
Hybrid remote employees (<100%) should be assigned as occupant even if they are only in a day a week and treated as if they are on site.
For all 255 rooms (research service labs):
For the base year, getting the rooms identified correctly as 255 is the main goal.
Shared Space is defined in one of two ways:
Research lab shared by multiple PIs/multiple departments (room types 250, 260, 261, 262, 264) . Occupants need to be assigned
Service rooms with shared equipment/instrument/cold/freezer/microscope (room type 255). Occupants do not need to be assigned
This depends upon how your college decides to handle. For some, the Dean’s office would need to add or remove rooms from a department’s inventory. For others, you may coordinate with your CAP Account Manager to add/remove space from your department room inventory. Discuss with your department to understand the process expected.
Those definitions can be found on these websites: https://finance.uw.edu/maa/primary-use.
and https://maps.uw.edu/geosims/room-type-definitions.html (along with Excel file download).
Yes, if before 11/30/22 in Space Manager.
Updates to the space inventory information can be made in WebSpace beginning in January 2023.
This step only required for those departments participating in the Space Survey.
This is only required for those departments participating in the Space Survey:
Space Manager will allow you to assign a person from another department as a room occupant using their EID or name.