This step is only required for those deparments participating in the Space Survey:
Yes, include research staff as an occupant in all the research related spaces they occupy.
They should be listed as an occupant in each lab/space they occupied during the fiscal year (7/1/2022-6/30/2023), wherever they are doing rotation work for a reasonable length of time (e.g., one quarter or pay period).
255 if the server or room housing data and/or backup systems is being used for organized research.
710, 711 or 715, if being utilized for more general IT-hosted applications.
Primary use should be changed when 50% or more of the time can be attributable to sponsored research activities. When changing the Primary Use from 310 to 261, please be sure to update the Occupants as well.
Rooms below 50% sponsored research activity should remain with office designation and will be functionalized based on department’s salary and wages (joint use); occupants do not need to be updated.
Shared Space is defined in one of two ways:
Research lab shared by multiple PIs/multiple departments (room types 250, 260, 261, 262, 264); Occupants need to be assigned by those departments participating in the Space Survey only.
Service rooms with shared equipment/instrument/cold/freezer/microscope (room type 255); Occupants do not need to be assigned
The Dean’s office would need to add or remove rooms from a department’s inventory. Send any rooms identified for potential addition or removal to the Dean’s office for disposition.
This is only required for departments participating in the Space Survey:
The occupant's employee ID (EID) or name should be assigned to the research related space. This data will be imported into WebSpace for the Space Survey which will occur January to April 2023.
Occupants are required for research space. Specifically primary use/room types: 250 research labs, 261 computational labs, 262 BL2 wet labs and 264 specialized wet labs.
Occupants do not need to be assigned to service or administrative areas.
Those definitions can be found on these websites: https://finance.uw.edu/maa/primary-use and https://maps.uw.edu/geosims/room-type-definitions.html (along with Excel file download).
Primary use (room type) codes are important because those related to research will be the primary focus of the upcoming Space Survey and will require functionalization. (Currently planned for January to April 2023).