Primary use should be changed when 50% or more of the time can be attributable to sponsored research activities.  When changing the Primary Use from 310 to 261, please be sure to update the Occupants as well.  

Rooms below 50% sponsored research activity should remain with office designation and will be functionalized based on department’s salary and wages (joint use); occupants do not need to be updated. 

Shared Space is defined in one of two ways: 

1. Research lab shared by multiple PIs/multiple departments (room types 250, 260, 261, 262, 264); Occupants need to be assigned by those departments participating in the Space Survey only.  

2. Service rooms with shared equipment/instrument/cold/freezer/microscope (room type 255); Occupants do not need to be assigned  

The Dean’s office would need to add or remove rooms from a department’s inventory.  Send any rooms identified for potential addition or removal to the Dean’s office for disposition.

This is only required for departments participating in the Space Survey:

The occupant's employee ID (EID) or name should be assigned to the research related space. This data will be imported into WebSpace for the Space Survey which will occur January to April 2023.  

Occupants are required for research space.  Specifically primary use/room types: 250 research labs, 261 computational labs, 262 BL2 wet labs and 264 specialized wet labs.  

Occupants do not need to be assigned to service or administrative areas.   

Those definitions can be found on these websites: https://finance.uw.edu/maa/primary-use and https://maps.uw.edu/geosims/room-type-definitions.html (along with Excel file download). 

Primary use (room type) codes are important because those related to research will be the primary focus of the upcoming Space Survey and will require functionalization. (Currently planned for January to April 2023).

A space survey is the process of determining what percentage of campus space is used for organized research. This includes determining in which rooms organized research occurs, assigning budget numbers and occupants, and calculating the amount of time spent on major University functions such as organized research and instruction. The results of the space survey are used to help allocate costs within the Facilities and Administrative (F&A) rate development process.

Yes, leased space should be part of this space inventory activity.  This will help ensure accurate inventory records no matter how it is funded. 

The WebSpace cluster feature allows you to save time by grouping rooms with a single PI and the same list of occupants. This can be used for a suite of labs even if some labs are located on different floors or in different buildings. The step can only be performed once the related rooms are inventoried. More detailed information on clustering can be found in the WebSpace training guide located in the help section of WebSpace.