I see a project/budget which I believe is not coded correctly, how can I correct it?
Please contact FAHelp@uw.edu for further guidance and assistance.
How are we functionalizing 255 Service Rooms and Recharge Centers?
255 Service Rooms will be functionalized using the weighted average of the activities of the rooms they support – an automated calculation performed within WebSpace. Recharge centers will be functionalized based on their billing information – using data available in WebSpace.
Do I need to assign a PI to a research room?
Yes, If there is a PI or a Lab Manager (Primary Occupant) is assigned to the research room. If no one is assigned to supervise the lab, leave the PI designation blank. If the cluster concept applies to a group of labs, a PI or a Primary Occupant will need to be designated.
How is Shared Space handled...
If shared space has been identified in Space Manager, it will be reflected in WebSpace in the following format: <room_number>^<sequence number>. Additional shared space can be designated using the Edit Room process in WebSpace. Rooms can be shared across multiple departments and /or PIs.
In WebSpace, how do we update for recharge/service/cost center space?
Recharge or service centers will be identified by marking the box within “Recharge” column during Inventory, via the Edit Room process. The survey of these rooms will be done based on billings related to this Recharge/Service Center.
Once I complete the inventory, am I able to update the details again?
Yes, information can be updated in WebSpace until the data has been reviewed and approved by MAA and closed for any further updates.
I made Space Manager updates but don’t see them in WebSpace – Why? What do I do?
WebSpace has been updated with Space Manager data, as of November 30, 2022. Any updates made in Space Manager changes after November 30, 2022, will also need to be made in WebSpace.
I’m missing a room – am I able to add it to the list myself? If not, what is the process?
Send an email with the building and room that you are missing to FAHelp@uw.edu. The F&A team will try to locate the requested room and assign to your department, if found. Additional information may be needed.
I have a room that should not be assigned to my department. What do I do to reassign it?
If the new department is known, use the Edit Room process in WebSpace to reassign the room by selecting the new department from the list. If the new department that uses the space is not known, use the Remove Room process in WebSpace to indicate that the room does not belong to your department.
How do we classify a room that has been converted for remote teaching?
110 General Classroom