Yes, any room currently coded with room type 590 Unassigned, in on-campus leased spaces need to be updated to a more appropriate room type in WebSpace. A list of all room types will be available in WebSpace and can also be downloaded here - https://maps.uw.edu/geosims/room-type-definitions.html. Off-campus leased spaces will not impact the F&A Rate and do not need to be updated in WebSpace.
The MAA F&A team used Space Manager as of November 30th, 2022. Department updates through that date will be reflected in WebSpace.
CAP (Capital Architecture + Planning) Account Managers, as noted on this website: https://facilities.uw.edu/planning/account-managers
Room type describes the primary use of a room (e.g., classroom, computation dry lab, faculty office)
https://maps.uw.edu/geosims/room-type-definitions.html
Room function describes the activity taking place in the space (e.g., instruction, organized research, joint use)
Room type 255, Research Laboratory Service.
If the employee is paid primarily by start-up funds or department research, the room type should be administrative (e.g., 312, 316).
But if they are paid by NIH or grant sponsored, the room type should be assigned as research (e.g., 261).
No, as Space Manager only allows UW employees to be added as occupants.
However, unpaid volunteers will need to be added in WebSpace for the survey functionalization so identifying them during the inventory process will be helpful.
If <50% of their time is spent in the office on sponsored research, the room type should be coded as 312.
Typically, the amount of time spent on administrative activity by the chair would make it a 312 unless they have separate office space where their research activities take place away from their leadership responsibilities.
The room type should be coded as 300s if funded more than 50% from gifts and endowments.
Fully remote employees (100%) should be excluded from the survey and not listed as occupants in any space.
Hybrid remote employees (<100%) should be assigned as occupant even if they are only in a day a week and treated as if they are on site.