(See MyFD Glossary for complete definitions and possible values)

Report Field

Description

Example

Notes

Account Code

Object Code, Revenue Code

05-64-00, 9799-16

6-digits

Account Name

describes Account Code

OFFICE SUPPLY/PAPER

22-characters

Budget Number

budget number

01-3740

6-digits

Budget Name

name of budget

FINANCIAL ACCT & TAX

30-characters

Earning Type

linked with Job Class, indicates type of payment

REG (Regular Salary)

3-characters, for salary transactions only

Employee ID Number

number that uniquely indentifies each employee

875123456

9-digits, salary transactions only

Job Class Code

Code that indicates an employee’s Job Class

0875 (Student Hourly)

4-digits, salary transactions only

Job Class

Description associated with Job Class Code

Student Hourly (0875)

 

Organization Code

code that indicates the UW organizational unit to which a budget belongs

2080302020 (FINANCIAL ACCT & TAX)

10-digits

Organization Code Name

Description associated with Organization Code

FINANCIAL ACCT & TAX (2080302020)

 

TranAdditionalDesc

Additional information relating to Transaction Description

“Paper Napkins, Luncheon, 1-Ply”

30-characters, usually encumbrance and UW Stores transactions

Transaction Amount

Dollar amount of transaction

500.00

Applies to ALL transactions

Transaction Code

Indicates type of transaction (i.e. JV, ISD, encumbrance, budget revision, etc…)

35 (Journal Voucher)

2-digits

Transaction Code Desc

Description of Transaction Code

Journal Voucher (35)

 

Transaction Date 1

Date of transaction, appears on Transaction Summary and BAR

03/02/2006

Format = MM/DD/YYYY

Transaction Description

Brief description of transaction

STORES ISSUES

22-characters

Transaction FTE

Percentage of full-time effort

0.50

3-digits, applies to salary transactions only

Transaction Posting Date

Date transaction actually entered into system

03/10/2006

Format = MM/DD/YYYY

Transaction Reference 1

typically contains document #, EID, PO#, check #, etc.

875123456, T10429800

9-characters

Transaction Reference 2

typically contains JV#, Stores #, etc.

JV12345, US123456

8-characters

Transaction Reference 3

typically contains a document number, userID, earn type, phone number, etc.

jrsloan, FSCE804, REG

10-characters

Transaction Reference 4

Typically contains document number, PAS check number, etc.

99220280005, A950971

11-characters