The Transaction Summary displays individual transactions that impacted the budget, by account code, during a reporting period and is the online equivalent of the printed BAR. This report is not limited by access; anyone with access to MyFD may look at the Transaction Summary Report for any budget.
To view the Transaction Summary report:
- Select Transaction Summary from the Reports or Transactions dropdown menu
- Input a budget number in the View Budget # field, select a time period, and click go
- Click on the account code or account code description from the Budget Summary report
Reading the Transaction Summary Report
Transactions are categorized and totaled by sub and sub-sub account codes; click on the + near the account codes to see transactions displayed as individual line items. Click on the “Hide Totals” button to remove all + icons; the report may then be sorted by column heading.
Read the Transaction Summary Report from left to right, starting with the account code and account code description. For each transaction, the sub-sub account code is displayed, followed by the transaction description. Clicking on either the blue account code or description will drill down to the Transaction Detail Report for that transaction.
Transaction Date is typically the day the transaction posted to FIN. For payroll transactions however, the transaction date reflects the pay date.
Reference fields vary depending on the type of transaction and provide some indication of the type of transaction. For example, payroll transactions have an EID, pro-card transactions display a PC followed by a number, online transactions display a TX followed by a description. See chart below for a list of known Reference Codes.
The transaction amount is listed in the amount column; credits are indicated by parenthesis while debits will not show parenthesis. View an example.
If a department is using PCA: Task, Option and Project codes will be displayed to the far right.
*A note about Reporting Period: MyFD automatically displays the correct Project Reporting Period for each specific budget type and by extension, the correct Remaining Budgeted Amount. For grant budgets the "Activity to Date" option is available; for state budgets, the "Fiscal Year" and "Biennium" options are available. Most state budgets do not use the Project Reporting Period accounting flag, so making a different selection (like Activity to Date) on a state budget would actually work against displaying the correct Remaining Budgeted Amount.
The following codes can be found at the beginning of Reference Fields in the Transaction Summary Report and Transaction Detail Report.
Description of Code
|BPO||Blanket Purchase Order (eProcurement)||email@example.com|
|CTI||Cost Transfer Invoice||Contact phone # in Reference Field 3|
|EI||eProcurement Purchase Order Numberfirstname.lastname@example.org|
|EID||Employee Identification Numberemail@example.com|
|FS||Financial Accounting & Procurement Servicesfirstname.lastname@example.org or email@example.com|
|FSA||Financial/Procurement Services (usually a credit)||firstname.lastname@example.org|
|ISD||Internal Sales Document||Contact phone # in Reference Field 3|
|JV||Journal Voucher||See the JV page for contact by JV number|
|PR||Procard or Corporate Travel Account (CTA). Transaction Description field will have a prefix of "PC" for Procard and "TR" for CTA.||email@example.com|
|T||PAS Purchase Order Numberfirstname.lastname@example.org|
|TS||Facilities Transfer||Contact phone # in Reference Field 3|
|TX||Expense Transfer||Click blue TX for copy and audit trail|
|TR||Corporate Travel Account (CTA)||email@example.com|
|XP||Payment to Individual (P2I)||firstname.lastname@example.org|
Know a code we need to add to this list? Email us at email@example.com.
Need More Information?
Check out our Transaction Summary FAQs.