Overview
ECC will generate system emails notifications at key points during the effort reporting process.
Notifications for Effort Coordinators
Pre Review Start
- Audience: Effort Statements - All effort coordinators; Project Statements - Assigned ECC Grant Manager (Account Manager)
- Notification is sent at the start of the Pre Review Period. (Effort Reporting Schedule)
PAR or PPR Tasks
- Audience: Effort coordinators
Notification is sent if a Payroll Accounting Adjustment is processed in Workday which impacts a previously certified Effort or Project Statement. This will require the effort coordinator to complete a PAR/PPR task (Payroll Adjustment Reconciliation (PAR)/Project Payroll Reconciliation (PPR)).
Job Aid: Processing PAR or PPR Tasks in ECC
Notifications for Effort Certifiers
Certification Start
- Audience: Certifiers (PIs and Faculty)
- Notification is automatically sent once the statement status changes to "Ready for Certification"
Certification Reminder
- Audience: PIs and Faculty with statements in a status of "Ready for Certification"
- Frequency: Email reminders are sent ten, five and zero (10, 5, 0) days prior to the certification due date. (Effort Reporting Schedule)
*No emails are sent to PIs/Faculty if the statement is in the "Ready for Pre Review" status.
Statement Ready for Re-Certification
- Audience: Certifiers (PIs and Faculty)
- Notification is automatically sent once the PAR or PPR tasks are completed in ECC by the effort coordinator.
Escalation to Deans
- Audience: Deans
- Email communications will be sent to the applicable Deans for statements which are 30, 45, and 60 days past the due date.
- Exceptions: Recertifications, APL project statements.
- Escalation Process Webpage