Effort Coordinators | Post Award Fiscal Compliance

ECC System Notice

Daily Restart: The ECC system restarts daily at 6:30pm PST. It is expected for access to be limited or unavailable for about 15-20 minutes during this time each day. Access should be restored by 7pm daily, but system performance may be impacted on Monday's after 7pm when data for the week is loading.

For Effort Coordinators

Discover the role of effort coordinators and how they support the process.

Overview

Effort Coordinator Roles and Responsibilities
Getting Access to ECC
Effort Coordinator Notifications
Effort Coordinator Training

Effort Coordinator Roles and Responsibilities

There are two main operational roles in ECC: Effort Coordinators and Effort Certifiers (includes faculty).

The responsibilities of an Effort Coordinator include:

Complete the Pre Review process for all ECC statements
Make adjustments or changes to statement if necessary (PAAs/Shifts)
Leave comments and attachments on the statement to help document unique/uncommon circumstances
Assist Effort Certifiers (faculty/PIs) with the effort reporting process to ensure accurate reporting of salary charges made directly to grants and cost shared effort performed

ECC System Access

Visit the ECC System Access to learn how to log into ECC and how to get access to the ECC system.

Effort Coordinator Notifications

ECC generates the following notification emails to Effort Coordinators.

Pre Review Start

Audience: Effort Statements - All effort coordinators; Project Statements - Assigned ECC Grant Manager (Account Manager)
Notification is sent at the start of the Pre Review Period. Specific start dates can be found on the Effort Reporting Schedule.

Payroll Adjustment Reconciliation (PAR)/Project Payroll Reconciliation (PPR) Tasks

Notification is sent if a Payroll Accounting Adjustment is processed in Workday which impacts a previously certified Effort or Project Statement. This will require the effort coordinator to complete a PAR/PPR task.
Job Aid: Processing PAR or PPR Tasks in ECC

Note: No emails are sent to PIs/Faculty if the statement is in the Ready for Pre Review status.

Effort Coordinator Training

Introduction to ECC (for all audiences)
Recorded ECC Overview for Coordinators: Video on UW Connect
- Note: If you are denied access, make sure you are logged into UW Connect.