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The Academic Student Employees (ASEs) 2018-2021 negotiated agreement includes a $100 lump sum payment to ASEs with at least a 50% appointment, payable during the first quarter of employment starting with the 2018-2019 academic year. The payment is allocated to the cost center (budget) that is covering the salary at the time of payment under Object Code 01-80. It is up to each unit to reallocate the cost if the budget does not have sufficient funds to cover the cost or if the cost is unallowable.

This cost is allowable on Sponsored Awards with the following caveats:

It is allocated to the budgets based on the salary allocation at the time of payment; costs cannot be reallocated based on budgetary convenience.

NIH sets the reasonable compensation level for graduate students to either the zero-level or first-level, if appropriately rebudgeted. This $100 in compensation (as it is charged to Object Code 01-80) is unallowable if its inclusion causes the total amount of compensation to exceed the NIH compensation limitation.