Definition

NIH Fellowships are to support predoctoral and postdoctoral training of individuals to undertake biomedical, behavioral, or clinical research. The most common types of NIH Fellowships at the UW include:

  • F30 – Predoctoral: training which leads to the combined MD/PhD and other dual Clinical/Research degrees.
  • F31 – Predoctoral: provides individuals with supervised research.
  • F32 – Postdoctoral: training to broaden scientific background.

This guideline refers to requirements for NIH Fellowships (see NIH GPS Section 11.2).  For non NIH Fellowships, review the terms of the Award and any sponsor-specific regulations.

 

Components

Stipend

GPS 11.2.9.2.

A stipend is provided to help defray living expenses during the fellowship. It is not provided as a condition of employment with the UW. Stipends must be paid in accordance with stipend levels established by NIH at the time of appointment, which are based on a 12-month appointment.

Stipends are paid twice a month in accordance with standard UW payroll transactions. In the event of early termination, the stipend will be prorated according to the amount of time expended.

Stipends are only paid over the course of the appointment period.  For example, a Fellow cannot be paid the value of 12 months of stipends over nine months.   Any unused Stipend funds must be returned to the Federal sponsor.

Stipends may be a taxable (GPS 11.2.10.6) but UW does not withhold taxes and trainees are responsible for paying any necessary income taxes. Refer to UW’s Tax Office on Stipends for additional guidance.

 

Stipend Object Codes:

F30/31:

01-9x Graduate Stipends:  Includes a Fringe Benefit charge to 07-03 for health insurance which will be charged to the Institutional allowance budget.  No other fringe benefit is allowed.

08-02 Stipends:  Does not include any Fringe Benefits for health care benefits.

                             

F32:

01-5x Postdoc Research Trainee:  Includes a Fringe Benefit charge to 07-10 for health insurance which will be charged to the institutional allowance budget

08-02 Stipends:  Does not include any Fringe Benefits for health care benefits.

Stipend Supplements

GPS 11.2.10.1

Stipends may be supplemented by non-Federal funds provided there is no additional obligation for the fellow. Supplementation policies must be consistently applied to all individuals in a similar status regardless of the source of funds.

 

Tuition

GPS 11.2.9.5.

NIH Fellowship F30/F31: For individual pre-doctoral Fellowships, tuition is awarded at an amount equal to 60% of the level requested by UW, up to $16,000 per award year, or If the program supports formally combined dual-degree training (e.g., M.D.-Ph.D., D.D.S.-Ph.D.), the amount provided will be up to $21,000 per award year.

NIH Fellowship F32: For individual postdoctoral Fellowships and individual senior Fellowships (F33), an amount equal to 60% of the level requested by UW, up to $4,500 per award year, will be provided. If the program supports postdoctoral individuals in formal degree-granting training, the amount provided will be up to $16,000 per award year. For postdoctoral Fellows, costs associated with tuition are allowable only if they are required for specific courses in support of the research training.  

Tuition Object Code

08-05 Tuition & Fees

 

Institutional Allowance

GPS 11.2.9.4.

This fixed amount is intended to defray expenses for the individual Fellow such as research supplies, equipment, travel to scientific meetings, and health insurance and to otherwise help offset appropriate administrative costs of training. Funds are paid directly to and administered by the UW.  See the PAFC webpage for more information on Institutional Allowance.

 

Limitations

F&A Costs

F&A is not allowed on NIH Fellowships.

Part-time employment

GPS 11.2.10.2

Fellows may spend on average, an additional 25% of their time (e.g., 10 hours per week) in part time employment in research, teaching, or clinical activities so long as those activities do not interfere with, or lengthen, the duration of their fellowship.

Compensation may not be paid from a research grant that supports the same research that is part of the fellow's planned training experience as approved in the fellowship application. 

 

Re-budgeting

GPS 11.2.9.8.

Fellowship awards are restricted for the specific budget category of the award, and cannot be rebudgeted without prior written approval from the federal sponsor.

Stipends must be expended using the stipend level provided in the award; no funds can be rebudgeted into the stipend category to accommodate a stipend level different from the established NIH level. If a Fellowship terminates early, any unexpended stipends must be returned to the sponsor and cannot be rebudgeted into any other budget category.