Procurement Stabilization Update
Significant progress has been made in stabilizing Workday within procurement. Since go-live the University of Washington – inclusive of the medical centers -- has paid over $1.9 billion in goods and services. Our backlog is down to 2% and we have successfully paid 98% of our invoices due. We continue to focus efforts on system stability and improving user satisfaction.
- Workgroups on Expense Verification for Grants and the 2-Way Match for Services have been created to engage end users on these initiatives.
- Unit AP Work Queues | Procurement Services (uw.edu) was created to provide greater data visibility and support units with identifying actionable items in order to get invoices processed/paid.
- Effort continues on internal and external communication and training resources to promote and empower best practices with our supplier community, our campus stakeholders, and our operational support teams (shared environment communities).
Costing Allocation and Payroll Accounting Adjustments
Currently, we are actively engaged in a comprehensive effort to support our administrative staff with costing allocation corrections and clean-up of payroll expenses erroneously hitting the central holding account. This initiative is essential for ensuring the integrity of our financial records and optimizing our resource allocation.
As part of this process, certain adjustments to payroll accounting are necessary to facilitate the clean-up effectively. Our central payroll team will be reaching out to some individual units to offer personalized support and guidance. Additionally, units can access the training tools prepared by payroll to support clean-up efforts.