The Grant and Contract Accounting Update is a quarterly newsletter designed to provide our campus partners with information and news from GCA.  The GCA Update is sent out to the MRAM mailing list.

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Recent Newsletters:

4th Quarter 2019

  • First Forum of 2020
  • New: GCA Forum Web Page!
  • Sponsor Invoice Requests
  • Change in Messaging for Department Submitted Invoices
  • Fellowships & Institutional Allowance Budgets – Which Costs Go Where?
  • Maintaining Your Fabrication Sub Budget
  • Participant Support Costs
  • Outgoing Subawards – Who Does What?
  • Billions and Billions of Budgets

3rd Quarter 2019

  • October Forum
  • Moving from Paper-Based JVs to MyFD JV Tool
  • Letter of Credit Cash Draws in GrantTracker
  • Change to Milestone Communication Process
  • Invoices Requiring Department Input
  • When to use GCA Help vs. GrantTracker
  • Subcontract F&A
  • Temporary Budget Extensions vs. Advance Budget Extensions
  • Salary Cap: Which Level?

Spring 2019

  • Biennium Crossover Impacts on Grant Budgets
  • Bulk Org Code Changes
  • Inclusion of Late-Posting Charges on Financial Reports and Invoices
  • Requests for Early Interim Invoices
  • Unallowable Expenditures: Contributions or Donations
  • Updated Cost Share Addendum
  • SLU F&A Rate Change
  • No Invoices on Advance Budgets
  • Reminder: Budget setup system delays
  • Reminder: Close open balances in ARIBA
  • Get to know GCA!

Winter 2019

  • Suspended Operations for GCA
  • Biennium Close and Non-FEC Cost Share Tagging
  • Ariba Open Balances
  • Late Charges on Grant/Contract Budgets
  • Revenue Transfers and GCA Budgets
  • New Budget, Old Data
  • Budget Setup Turnaround Times for Payroll Cutoff
  • Update on Budgets Allocated to 38 by GCA
  • When Departments Respond to GrantTracker via Email
  • Researchers Wanted

Fall 2018

  • When Budget Breakdowns Break Down
  • Journal Vouchers
  • Cost Share - eFECS Notes
  • Using the Pending Transactions Detail Form
  • Participant Support Costs
  • Process change: Indirect Cost Journal Vouchers
  • Process change: GOCO is flow-through

Summer 2018

  • Seattle Children's Hospital Final Invoicing
  • F&A Rate Change 7/1/18
  • Fixed Price Surplus Policy
  • New Cost Share Addendum and Calculator
  • 65-xxxx Approval Process
  • Fiscal Year End
  • Transpasu Best Practices
  • GCA Contact Best Practices