Award Setup

• Overview
• Best Practices
• Award Setup Processes
• Award Setup Resources

Overview

GCA is responsible for creating advance awards, new sponsored program awards, and processing modifications of existing awards in Workday. The content below provides more detail about our process, how to find information and request assistance.

Best Practices

• Before submitting ASRs and MODs, make sure you’ve included the required new/updated SAGE Budget worksheets, relevant attachments, and that the budgeted totals and periods match the award agreement. Returned items take twice the time for GCA as we have to review everything twice. This means fewer items are processed each day, which impacts everyone.
• Review your submission before asking that it be ‘expedited’. Around 50% of the expedited requests are returned because the requests are incomplete.

Award Setup Processes

Advance Awards

• Advance Awards

New Awards

• New Awards
• How to Review Your New Award

Modifications

• Modification Requests for Executive Branch Actions
• GCA Only SAGE Modification Requests
• Setting up an Award Line
• Rebudgeting Funds
• Separate Year Accountability

Other

• Rate Agreements & Basis Types
• ASR and MOD Return Reasons
• Holds
• Denying a Request

Resources

• Tell OSP your Award Setup & Modification Request Story
• CORE for Workday Works-in-Progress ASR Demonstration Videos
• Understanding Workday Award Structures: NIH SNAP Award Demo
• Understanding Workday Award Structures: NIH non-SNAP Award Demo
• Award Structures in Workday: Multi-year Fixed Amount Award
• Award Structures in Workday: Multi-year Milestone Award
• Tips for Success-Award Setup and Modification Requests
• OSP Setup Financials webpage
• SAGE Budget Resources