New Awards

This webpage has been updated with Workday-related content.

GCA creates a new award upon receipt of a SAGE Award Setup Request (ASR) form from the Office of Sponsored Programs. 

Types of Requests 

The SAGE Award Setup Request form is only used for setting up a new sponsored program award in Workday. 

Returns and Corrections 

GCA has the ability to return the Award Setup Request to the campus preparer. When GCA returns an item, a reason will be included in the Comments & History. Once campus makes the appropriate change, the item can be resubmitted to GCA to continue processing. 

Notifications 

There are two notifications when a new award is being processed. The first is a Workday notification informing the Principal Investigator and the Grant Manager that a new award has been created in Workday. At this point, GCA has completed only part of the award setup process in Workday (i.e. GCA has setup the award, award lines, and grant worktags).

The second is an email notification from SAGE when GCA completes all the Workday award setup steps (e.g. create a billing schedule, create award tasks). Upon receipt of this email notification, we encourage the recipients to review the information in the SAGE ASR Form and in Workday to make sure the information is accurate. Visit the GCA Review Your New Award webpage for what Workday information to review.

If there is an issue or correction needed with the new award, please send an Award Portal ticket to GCA or an email to gcahelp@uw.edu. Please do not make comments on the ASR in SAGE after the ASR is processed, since there is no mechanism to notify GCA that a comment has been added.

Things to Know  

Keep payroll deadlines in mind to give enough time to set up payroll costing allocations. Visit the ISC Payroll Deadline Calendar page for more information. 

Resources