Known Issues

Closeout

• Automate the creation of certain Award Portal tickets to campus (WDO-2086)
• Automate the change of the Award Lifecycle Status and Award Line Lifecycle Status to “Closed” (WDO-9515)

Cost Share

• F&A is not charged on cost share expenses when the source is a stand-alone grant (WDO-2467)
• Correct sponsor invoice templates to account for cost share charged to multiple cost share worktags (WDO-58)
• Journal lines posted to cost share and fabrication project worktags on the wrong grants (WDO-23)

Expenditure/Transaction Issues

• Create a validation to prevent specific transactions from posting to restricted award line lifecycle statuses (WDO-3789)
• Correct duplicate revenue and F&A corrections generated in August  2025 ISD transactions (WDO-7778)
• Correct object class mapping for SC2481 from "01_Salaries and Wages" to "02_ Pre-doctoral and Post-doctoral Salaries" (WDO-8033)
• Correct object class mapping for SC1018 from "04_Personal Service Contract"  to "05_Other Contractual Services" (WDO-3741)

Fabrications

• Accounting adjustments between a non-fabrication grant and fabrication grant post to the incorrect ledger (WDO-4735)

Facilities & Administration (F&A)

• F&A Base 32 is applying F&A incorrectly to post-doctoral salaries (WDO-158)
• Rental object class re-mapping (WDO-3742)

Sponsor Invoicing

• Update sponsor invoice attachments to show the prepaid amount (WDO-154)
• Original Workday Award Cost Processing job failed (WDO-2316)
• Create a validation that prevents users from posting an expense with a budget date outside of the associated award line period (WDO-3795)
• Update the sort order and display of sponsor invoice transaction details (WDO-8256)
• Prevent OnCore invoices from posting to cost reimbursable grants (WDO-75)
• Expenses charged to legacy object code 05-40 appear in the Equipment category (WDO-21)
• Update Washington Statewide Vendor (SWV) number on sponsor invoices (WDO-8319)

Subawards

• Create a validation to only allow specific spend categories on subaward requisitions (WDO-66)
• Create a validation that restricts using subaward spend categories to transactions with a subaward grant (WDO-67)
• Create a validation that prevents certain transaction types from posting to a subaward grant (WDO-3792)
• Prevent subaward transactions from being transferred to a non-subaward grant (WDO-161)

Other

• Manually update grant worktags without Grant PIs (WDO-6618)

Resolved Issues

Post fringe benefit expense corrections for the 8/1/25-8/15/25 pay period (WDO-6584)

Moved to Resolved Issues section on 1/12/2026

Tuition expenses are posting as scholarships

Issue - Tuition expenses are posting as scholarships which has tax implications and creates F&A issues

Added - November 22, 2023

Process - Award Management

Status - The UW Student Database (SDB) has been updated to post transactions as tuition or scholarships and a new spend category created for grants - SC2789: Tuition and fees paid by grant​.