Definition/Background:

  • Salaries are encumbered on grants and contracts to assist departments in planning expenditures during the life of a grant or contract.

Applies to:

  • Grants and contracts (budget type 05)

Process:

  • Department submits payroll transaction using Workday.
  • Workday and FAS interface and the encumbrance is calculated.

Helpful hints:

  • Differences between departmental records of pending salaries and salary encumbrances are usually tied to Workday transactions "in process."
  • Encumbrances are updated twice per month, the night before the ETR/PTR is distributed.
  • Salary encumbrance may be eliminated - department takes responsibility for deficits.