The Grant and Contract Accounting Update is a quarterly newsletter designed to provide our campus partners with information and news from GCA.  The GCA Update is sent out to the MRAM mailing list.

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Recent Newsletters:

4th Quarter 2020


  • What If My Award Is Being Terminated Early?
  • NIH Termination Notice Process - From Department to GCA
  • Temporary Budget Extensions vs. Advance Budget Extensions
  • Form of Payment 11
  • Where Is My Payment?
  • What Is An Expense Transfer?

3rd Quarter 2020

  • Supplemental CARES Act Funding
  • The Importance Of Timely Cost Share Reporting
  • Subcontract F&A and Encumbrances
  • Advance Budgets - When and Why?
  • What Is Carryover? 
  • What Happens After My Award Is Sent To GCA? 
  • Staff Spotlight

2nd Quarter 2020

  • Preventing Stale Dated Checks
  • Fiscal Year End
  • Training Grant Reconciliation
  • View Open Grant Tracker Notes in One Location!
  • Financial Report Setup under Sub Budgets
  • Automated Interim Reports
  • GCA COVID-19 Updates
  • Understanding F&A

1st Quarter 2020

  • GCA Help Coverage
  • Sending Checks to GCA
  • Indirect Cost Adjustments Change in Process
  • Surplus Transfer Process Change
  • Allocating Award Costs
  • Termination Notice Challenge - When a fellow or trainee needs to move directly to a new federal award
  • Why Don’t I Have Revenue JV Access Anymore?
  • Reverse Expenditures
  • Transpasu Forms No Longer Needed For 06 Parent/Sub Transfers
  • Transpasu (TPU): Tips, Tricks, and Reminders

4th Quarter 2019

  • First Forum of 2020
  • New: GCA Forum Web Page!
  • Sponsor Invoice Requests
  • Change in Messaging for Department Submitted Invoices
  • Fellowships & Institutional Allowance Budgets – Which Costs Go Where?
  • Maintaining Your Fabrication Sub Budget
  • Participant Support Costs
  • Outgoing Subawards – Who Does What?
  • Billions and Billions of Budgets

3rd Quarter 2019

  • October Forum
  • Moving from Paper-Based JVs to MyFD JV Tool
  • Letter of Credit Cash Draws in Grant Tracker
  • Change to Milestone Communication Process
  • Invoices Requiring Department Input
  • When to use GCA Help vs. Grant Tracker
  • Subcontract F&A
  • Temporary Budget Extensions vs. Advance Budget Extensions
  • Salary Cap: Which Level?

2nd Quarter 2019

  • Biennium Crossover Impacts on Grant Budgets
  • Bulk Org Code Changes
  • Inclusion of Late-Posting Charges on Financial Reports and Invoices
  • Requests for Early Interim Invoices
  • Unallowable Expenditures: Contributions or Donations
  • Updated Cost Share Addendum
  • SLU F&A Rate Change
  • No Invoices on Advance Budgets
  • Reminder: Budget setup system delays
  • Reminder: Close open balances in ARIBA
  • Get to know GCA!

1st Quarter 2019

  • Suspended Operations for GCA
  • Biennium Close and Non-FEC Cost Share Tagging
  • Ariba Open Balances
  • Late Charges on Grant/Contract Budgets
  • Revenue Transfers and GCA Budgets
  • New Budget, Old Data
  • Budget Setup Turnaround Times for Payroll Cutoff
  • Update on Budgets Allocated to 38 by GCA
  • When Departments Respond to Grant Tracker via Email
  • Researchers Wanted