• Budget: 6-digit UW budget number
  • Parent: Parent budget number if the budget is part of a parent-sub grouping. Blank if standalone.
  • Old Budget: Prior budget in a multi-year award that receives a new budget number each year. Blank if standalone or initial budget in a multi-year award.
  • New Budget: Following budget in a multi-year award that receives a new budget number each year. 
  • Status: Current budget status: 1=Open, 2=Open to revenue, closed to expenses, 3=Initial close, 4=Final close.
  • Department, Organization Code, PI Name: Identify department and PI responsible for managing the budget.
  • Snap (Y/N): Identifies whether award is subject to NIH SNAP (Streamlined Non-Competing Award Process).
  • Current Period: Beginning and end dates for this budget number.
  • Total Period: Beginning and end dates for the award as a whole. Identical to the Current Period if the budget is a parent or standalone without a prior budget or an anticipated continuation budget.
  • Final Action Date: The last day the budget is open in Status 1 for expenditures to post; calculated based on the final invoice or report's due date. Our Final Action Date web page has more information.
  • Current Status: Links to any open Grant Tracker Notes.
  • Budget Name: Budget's short title as listed in FIN.
  • Sponsor: Organization providing the budget's funding.
  • Grant Number: The sponsor's identifying number or code for the grant or contract, if applicable.
  • Budget Type/Class: Four-digit code, formatted XX/YY. The first two digits represent the Type, which identifies the general funding category. GCA-managed budgets are either type 05, grants and contracts, or 06, gifts and discretionary. The second two digits represent the Class, which is a more specific subdivision under the Type.
  • Revenue Code: Identifies the category and source of the budget's revenue. For a list of all available codes, see the Revenue Class list (first four digits) and the Revenue Source list (final two digits).
  • Form of Pay: Identifies how funding is received by GCA; generally Letter of Credit or invoiceable.
  • Actual IDC Base: Identifies the base code determining which direct costs are subject to indirect (F&A) costs. List of active IDC bases.
  • Actual IDC Rate: Percentage of indirect costs (F&A) charged against eligible direct costs.
  • Cost Share Flag (Y/N): Indicates whether the budget has a cost share commitment.
  • Cost Share Commitment: Dollar amount of cost share commitment, if applicable.
  • Cost Share Actual: Dollar amount of cost share commitment that has been met and recorded in the eFECS Cost Share Summary (link opens in new tab).
  • Interest Accrued (Y/N): Indicates whether interest is accrued on the budget's cash balance.
  • Record Retention Trigger Date: Signifies beginning of the record retention period for a closing budget.