Departments have an obligation to confirm that the beverages are truly complimentary and will not be reflected as a charge in another area. It is not acceptable for a vendor to embed the cost of beverages in other costs, such as meeting space. For more information, refer to PAFC's web page on Food Purchases on Sponsored Awards.

The purchase of alcohol and any costs associated with the purchase or provision of alcohol are not allowable, except where written sponsor approval has been received. For more information, see our web page on Food Purchases on Sponsored Awards. Alcohol and related purchases must be made on a discretionary budget.

No, these types of events are not considered necessary to meet Award objectives. See the PAFC web page on Food Purchases on Sponsored Awards for more information on purchases of food/meals.

Assuming this a federal grant, 2 CFR 200.448 Intellectual Property, which covers the allowability of patent costs, applies. The regulation does not makes a distinction for provisional patents, so the regulation would apply. If title to the patent or a royalty-free license is required to be conveyed to the federal government, the cost would be allowable when a provisional patent is required in order to secure the final patent.

Generally, accepting gifts from suppliers/vendors could be construed as creating a conflict of interest. For more information, see UW Internal Audit's ethics page.

Sponsor approval is typically required for all equipment purchases. Review the Award and the sponsor's requirements. See PAFC's web page on equipment for more information on such purchases.

If the computer is necessary to complete the objectives of the Award, and the cost is primarily allocable to the award, the computer can be listed as a direct cost. 

For more information on direct billing of F&A costs, see the PAFC web page Requirements to Direct Bill F&A.

No. Any expenditure made for budgetary convenience (“use up remaining funds”) is not allowable. For more information, refer to PAFC's web pages on the Four Cost Principles and End of Award Expenditures.

External sponsors may request a copy of the UW’s Single Audit or A-133 Audit. When such a request is made, Sponsors should be directed to the State of Washington website where Single Audits are maintained.

For more information, see PAFC's web page on the UW single audit.

The Academic Student Employees (ASEs) 2018-2021 negotiated agreement includes a $100 lump sum payment to ASEs with at least a 50% appointment, payable during the first quarter of employment starting with the 2018-2019 academic year. The payment is allocated to the cost center (budget) that is covering the salary at the time of payment under Object Code 01-80. It is up to each unit to reallocate the cost if the budget does not have sufficient funds to cover the cost or if the cost is unallowable.