No. Per the NIH Grants Policy Statement, trainees are not employees and can only receive stipends and health insurance. Per UW policy, pre-doctoral trainees must be paid under object code 01-90 or 08-02. Please see PAFC’s additional guidance on T32 Training Grants for more information.

No. The equipment purchase threshold is $5,000 (for total acquisition, which includes shipping and taxes) and any item that meets that threshold must be treated as equipment.

Historically, costs for an IRB review at a single institution by UW’s IRB have been considered an indirect cost covered by UW’s F&A rates. However, this is changing with the introduction of NIH’s Single IRB policy. Review the UW’s Human Subjects Division website and the NIH IRB website (Section I. Costs) for more information. 

The HRPM fee is allocated to units based on FTE, so units should also use effort to reallocate this cost to budgets where the HRPM fee is an allowable expense. This reallocation should be done via a Cost or Expense transfer using the HRPM fee designated Object Code 03-05.

The HRPM fee should be allocated on a regular basis over the course of the year. This will ensure that budgets are being allocated on the basis of actual effort and not just the effort allocation at the time the HRPM Fee is being charged to the unit. 

No, the HRP Payroll Modernization Fee cannot be charged to a Federal Award or a Federal Flow through Award.  

No, the UW-IT Technology Recharge Fee cannot be charged to a Federal Award or a Federal Flow through Award.  

No, the conference registration fee is unallowable on the Award that ends October 2016. The conference occurs after the end date of the Award and would not directly benefit the Award. If the continuation Award allows for pre-Award expenditures, the fee could be paid in October and charged to the continuation Award. In the absence of a continuation Award, the department may request an No-Cost Extension.

No, the PI cannot be reimbursed for an expense that was not actually incurred. As the PI did not purchase the ticket, they cannot be reimbursed for the cost. Please see the UW Travel website for more information on non-reimbursable travel costs.

The conference registration fee is allowable only if the reason for the cancellation meets the criteria for “reasonable” as part of the four cost principles. Criteria to use for “reasonable” would include that the PI could not travel due to circumstances beyond their control (e.g., sudden illness, death of a family member) and that every attempt was made to obtain a full or partial refund from the conference organizers.

Guidance from NIH can be found on NIH's website under the section "Guidance on Salary Limitation for Grants and Cooperative Agreements" for the current fiscal year. NIH's salary cap summary dating back to FY1990 is another helpful resource.