Can salaries and benefits be charged to a discretionary budget?
Information on discretionary budgets can be found on GCA's Discretionary Budgets web page.
FAQ Category
Is the cost of an Amazon Prime membership (which would allow for savings on shipping) allowable on a Sponsored Award?
As the benefit of this membership can be received by any number of Awards, the cost cannot be allocated to a single Award. The cost of membership should be billed to either department funds or a discretionary budget.
FAQ Category
If a traveler is attending or presenting at a conference or workshop, what documentation is needed to support their participation in the workshop?
If the traveler was a presenter, ideally a copy of the agenda that lists the traveler and the name of their presentation would be provided. This can be obtained from the traveler, a conference website, or other source. Alternative documentation would be a copy of the presentation (or at least the cover sheet, if the presentation is long) that includes the presentation title and the name of the presenter.
FAQ Category
Why are gift, discretionary, and fixed price surplus budgets set up under the Dean, Director, or Chair rather than the PI?
It is the expectation that these funds are for the benefit of the University, rather than the individual PI. The Dean/Director/Chair has the authority to direct the use of the funds at the request of an individual PI.
FAQ Category
Sometimes when a package is received, there is no packing slip. Is it acceptable to write on the invoice the following? “No packing slip” and “Received by” and the person’s name who received the package and the date received?
Documentation of receipt of the package in Workday is evidence the item was received. Please see information on "System Receiving for Order" from UW Procurement for more information. System Receiving for Orders | Procurement Services
FAQ Category
Is the H-1B expedited fee an allowable cost?
No, this is not an allowable cost unless there is specific written sponsor approval for this cost.
FAQ Category
Post Award Fiscal Compliance email: gcafco@uw.edu
For questions and issues relating to Effort Reporting, email: effortreporting@uw.edu