It is the expectation that these funds are for the benefit of the University, rather than the individual PI. The Dean/Director/Chair has the authority to direct the use of the funds at the request of an individual PI.

Documentation of receipt of the package in Workday is evidence the item was received. Please see information on "System Receiving for Order" from UW Procurement for more information. System Receiving for Orders | Procurement Services

No, this is not an allowable cost unless there is specific written sponsor approval for this cost. 

Yes, provided that prior sponsor approval has been obtained in writing, the costs are paid in accordance with University policy, and that UW policy is consistently applied to all similarly situated employees. 

If it is for research or study space, it probably would not be allowable because that space is included in our F&A rates. If it is meeting space “owned” by an auxiliary enterprise such as student housing, the HUB, or athletics, the room rental fee might be allowable. We would need to determine if the space is included in the F&A rates or not.

This is a question of allocability. Does the contract provide a direct benefit to the sponsored award over the entire life of the contract? For contracts that extend beyond the end date of an award, the cost should be allocated on a reasonable basis. Typically that basis is the number of months the award is active during the life of the contract. Once the award ends, the contract is no longer providing a benefit to the award, so that portion of the contract cost is not allocable to the award.