Financial Accounting Stabilization Update
- Foundation Data Model (FDM) (aka “chart of accounts”) modification request backlog, peaking at approximately 250 requests, each containing multiple, often complex requests has been fully remediated as of late February. FDM Tiger Team, stood up in mid-January to surge existing resources to this issue, is shifting focus to developing a recommendation for long term sustainability, with anticipated delivery of a draft recommendation the week of March 11th.
- Additional limited duration staff and contractors have been onboarded and/or reassigned to address lagging work necessary to support year end close, items that have a high impact on shared environments and items that are required by the State of Washington. Includes, but is not limited to, supporting completion of beginning balance conversion (enterprise), fiscal year close calendar planning, identification, and remediation of potential data quality issues and AFRS integration.
Post Award Grant Administration Stabilization Update
- Kickoff meeting with Huron Consulting Group occurred 2/29. Team is engaged in identification of “quick wins” to improve administrative and/or system efficiencies driving the most significantly backlogged business processes.
- Costing company override configuration and related custom validations for Grant worktags have been moved to production. Update enables Workday’s Award Cost Processing engine to correctly associate and include certain billable grant expenditures on sponsor invoices where functionality was previously deficient.
- Total award backlog (setup, modification, and advance requests) has been reduced nearly 30% since early January, driven primarily by the onboarding of additional limited duration staff and reassignment of existing staff to focus on areas of highest impact. Award setup backlogs are expected to decline at a faster pace following the release of new SAGE/Workday Award Plan integration on 2/29, which will reduce time consuming and duplicative data entry by GCA staff.
- Award setup and modification requests returned to campus users by GCA continues to hover in the high 200s. Missing, incomplete or incorrect SAGE Budget Worksheets are among the most common reason for returns to campus users.
See the GCA Workflow and Backlog Tracking dashboard for more detail on post award backlogs.
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