We anticipate many sponsors will require the UW to confirm Covid-19 vaccination of employees working on sponsored programs.
Federal Information
September 30, 2021: FAR Council memo directs agencies that issue contracts under the FAR to incorporate a clause in their solicitations and contracts to implement guidance issued by the Safer Fed Workforce Task Force pursuant to E.O. 14042. There is a new FAR 52.223-99 clause, Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.
Each agency is issuing its own implementing memo and agencies are being encouraged to expand use of the FAR clause beyond what's required.
Federal Links:
- Executive Order 14042: on Ensuring Adequate COVID Safety Protocols for Federal Contractors
- Safer Federal Workforce FAQs
- Memorandum for FAR Clause Implementation
Confirming to Sponsors - OSP’s Role
When OSP receives an award modification, certification form, or other indication that a prime award sponsor is requesting vaccination confirmation, OSP will set up an action in SAGE, assign an OSP Reviewer, and notify campus. Most can be approved based on the UW's own processes in place meeting sponsor requirements.
If the sponsor is requesting an attestation or certification about project personnel’s vaccine status, OSP reviewers will reach out to the PI & department contact to request written confirmation that the requirement is met (such as an email) from the appropriate department HR individual.
Do Not Send OSP:
- Copies of vaccination proof (e.g. C19 vaccine cards)
- Workday screenshots
- Workday attestation reports for the unit
- Individual vendor/supplier or subrecipient Declarations
Other Covid-19 Vaccination Status Certifications
For the Entire UW, as an Awardee / Grant Recipient or to Confirm the UW has a Process
In coordination with the Office of Research, Academic HR, and UWHR, OSP is handling requests from sponsors that require certifications on behalf of the entire UW. These are not project specific.
Vaccine Confirmation Process for Vendors and Subrecipients
Review more information from the UW Procurement Office.
Requirement to Flow-Down Confirmation Requirements to Subrecipient
Handled through regular Subaward Request Process, unless there is a deadline to meet.
Questions?
- Join us at the October MRAM this Thursday 10.14.2021, at 9am
- Questions about this announcement? email osp@uw.edu
- Questions about vendor or subrecipient confirmations? Contact PCShelp@uw.edu
Thank you,
The Office of Sponsored Programs