GCA can reverse the residual balance transfer journal and issue a sponsor refund.

Self-sustaining, gift, and recharge worktags cannot receive a residual balance. The residual balance worktag must have resource worktag RS100184 and fund worktag FD108.

When submitting a request for a subaward award line, the SAGE Budget subaward worksheet does not include UW F&A (UW F&A is accounted for on the primary worksheet). However, when GCA adds funds to the subaward award in Workday, the UW F&A is added to the Line Amount and Award Plan to help with budgeting and award management.

Visit GCA's deficit webpage for the list of worktags that can receive a deficit.

Individuals who have the Workday Grant Manager security role automatically become an Award Portal contact for that grant worktag. If you are not listed as an Award Portal contact, check your Workday security role to make sure you are listed as a Grant Manager.

If you are not a Grant Manager, and you should be, complete the Provision security roles for UW Academy/Enterprise Finance Security Access request form available in UW Connect Finance.

GCA does not receive a notification from SAGE when a comment is added to a Award Setup Request, Modification Request or Advance Request. GCA periodically reviews items that have been returned to campus for activity.

Interest is calculated as the interest rate provided by UW Treasury multiplied by the average monthly cash balance (i.e. cash receipts less expenditures).

Interest is only available to awards where the sponsor pays in advance (scheduled payments or in full) and the agreement states that interest is required. Your award agreement may include the following (or similar) language. For example:

Here are the steps to see payment information in Workday:

1. Open your award in Workday
2. Go to the Billing & Receivables tab
3. Go to the View Sponsor Invoices for Award sub-tab
4. You'll see a table that includes a list of invoices and the Payment Status for each invoice.
5. If an invoice's Payment Status is Paid, you can click on the invoice you're interested in.

6. In the View Customer Invoice window, click on the Activity tab toward the bottom of the screen.

   From here you can either:

GCA uses the SAGE Budget worksheet to populate the Workday award plan. We need the SAGE Budget worksheet total to match the amount on the award document to the penny. For Award Setup Requests, SAGE Budget feeds the award amount automatically to Workday so it needs to be exact!

On the other hand, GCA doesn’t need SAGE Budget to be broken down by person or broken down to the sub-object code level, unless the sub-object code is exempt from F&A.