May 31, 2023
Dear Colleagues,
Welcome to the May issue of the Research Community Guide to UWFT newsletter! The launch of Workday Finance is just around the corner. Inside, you’ll find a round-up of important reminders, research resources, and ways to reach us.
Need-to-know resources include:
- New! Award Setup & Tracking in SAGE eLearning: This on-demand course walks through setting up and managing awards in SAGE Awards.
- New! UWFT for Principal Investigators and PI Training Resources: Visit these PI-specific webpages for relevant information that PIs need to know.
- Bonus UWFT-focused MRAM Session: Join this special MRAM session on Friday, June 16, from 9-10:30 a.m. Review material from the special May 19th UWFT-focused MRAM.
Prepare for New & Updated Grant Systems
System to Administer Grants Electronically (SAGE)
Check out our SAGE Budget and SAGE Awards resources! As a reminder, SAGE Budget will be required at the time of award setup, and SAGE Awards will go live on July 7.
- Instructor-led SAGE Budget Class: Register now for the June 13 SAGE Budget class from 1 - 3 p.m.
- Review on-demand SAGE Budget eLearning.
- Videos:
- What’s Changing in SAGE? Video (Job Aid Version): A high-level overview of upcoming changes.
- Award Setup Workflow Video: A detailed walkthrough of award setup in SAGE Awards.
- SAGE Office Hours: Join our SAGE Virtual Office Hours on Thursday, June 1, at 1 p.m. and Thursday, June 15, at 11 a.m. For all upcoming SAGE Office Hours dates/times, visit UWFT for the Research Community.
Workday
- Training: Log into Bridge LMS to access your assigned Workday training based on your Workday role(s). If you have questions or believe you require an additional security role, contact your unit administrator. Most training is scheduled to be available by June 1.
- Award Management: More information about managing your awards in Workday will be shared at the June 16 Bonus UWFT-Focused MRAM. Stay tuned and save the date!
Workday
- Training: Log into Bridge LMS to access your assigned Workday training based on your Workday role(s). If you have questions or believe you require an additional security role, contact your unit administrator. Most training is scheduled to be available by June 1.
- Award Management: More information about managing your awards in Workday will be shared at the June 16 Bonus UWFT-Focused MRAM. Stay tuned and save the date!
Award Portal
- Training: Award Portal, the replacement for GrantTracker, will launch on July 11, 2023. Campus users can expect several job aids and an eLearning providing step-by-step instructions on how to use key functionality. For more information about Award Portal, please visit the GCA Finance Transformation webpage.
Employee Compensation Compliance (ECC)
- Overview: Beginning July 1, ECC replaces eFECS and the Grant & Contract Certification Report. Visit the Future of Effort Reporting to learn more.
Understand Changes Coming to MyResearch and RAD Reports
- MyResearch: MyResearch is not being retired, but Funding Status data in MR will be stale as of end of day June 15. Award status information will be available in the SAGE Award Requests list at launch in early July.
- RAD Reports: At end of day June 15, award data will become stale in all RAD-based reporting solutions (BI Portal, RAD Cube, and others). RAD-based reporting will be frozen following July 6 cutover, although historical data will remain accessible. Following cutover, request data and reports from grantrpt@uw.edu until further notice.
- More detail is available at the May 19 MRAM presentation and slides.
Review Key Cutover Dates
- Important Dates for Sponsored Programs: Includes sponsored program timelines and information on some process changes as a result of Workday Finance.
Important Information for Researchers
- Visit the new UWFT for Principal Investigators and PI Training Resources pages for skimmable, easily accessible information pertinent to PIs.
Spotlight: Award Setup & Tracking in SAGE eLearning
- This new on-demand elearning provides in-depth instruction on SAGE Awards, including creating Award Setup Requests and monitoring Award Requests. Explore the Award Setup & Tracking in SAGE eLearning today!
FAQs
We’ve included a few of our top FAQs. You can review many more research related UWFT Q&A available on the Research website.
- How are subawards being handled up to and into future state?
- June 12 is an important deadline for subaward and subaward modification management. For information on subwards and how they’ll be handled during and after cutover in July, visit Preparing for Subaward Process Changes.
- Which system will be used for which award-related task?
- For a high-level overview of key sponsored award systems, see the Current and Future State Systems graphic. For a more detailed list of future state solutions, see the Change Network’s System Crosswalk.
Where can I find the latest information?
UWFT for the Research Community: Updated May 2023. We’ve centralized relevant resources, like training and announcements, for researchers, administrators, and leaders in the research community.
Monthly Research Administration Meeting (MRAM): The MRAM meetings and mailing list are the primary ways we communicate relevant information to the research community. Join the MRAM mailing list to stay in the loop!
Connect With Us
- UWFT Help: If you have general questions about UWFT and Workday Finance, email the program at UWFTAsk@uw.edu.
- SAGE Help: If you have questions or concerns about SAGE Budget or SAGE Awards, please reach out to us at sagehelp@uw.edu.
- Volunteer for User Research Studies: We are conducting active research on the SAGE Awards feature. Volunteer to help improve research systems like SAGE by joining the ORIS User Research Community.
- Newsletter Sign Up: If you’ve been forwarded this newsletter, sign up for MRAM’s mailing list to receive future editions.