As part of the Workday-dictated conversion process and to appropriately account for revenue in the correct fiscal year, Grant & Contract Accounting’s legacy invoicing system will be frozen while life-to-date balances are collected and loaded into Workday. Once frozen, GCA will no longer be able to submit sponsor invoices until invoicing in Workday begins in early August.
GCA will not be able to submit sponsor invoices during the following timeframes:
- Sponsor invoicing for cost reimbursable awards will be frozen from July 19-July 31.
- Sponsor invoicing for schedule payment and milestone awards will be frozen from July 1-July 31.
If GCA receives sponsor payments during the freeze periods above, they will be entered into a suspense account and applied after the freeze ends in August. In the meantime, if you want to know if a payment has been received, please contact gcacash@uw.edu.
Please contact GCA at gcahelp@uw.edu if you anticipate issues with the sponsor not paying an invoice because of the freeze.
Thank you,
Juan Lepez
Director, Grant & Contract Accounting