GCA Begins Sponsor Invoicing for All Award Types Effective Today

GCA Begins Sponsor Invoicing for All Award Types Effective Today

Greetings colleagues,

GCA can now perform the majority of sponsor invoicing processes in Workday. We are still finalizing some sponsor-specific invoice formats and expect to have those completed and ready for use in the next few weeks.

During the July month end close process, certain Facilities and Administration (F&A) expenses related to July activity were posted to August. This impacts cost reimbursable invoices so we will create one invoice for the period 7/1/2023-8/31/2023. This will produce an accurate invoice with the accurate amount of F&A expenses. 

If you know that a sponsor will not accept an invoice with a two-month period, please submit an Award Portal ticket using the Sponsor Billing topic.

Due to the large volume of invoices that need to be generated, GCA will be prioritizing by risk of non-payment. Below are GCA’s prioritization buckets: 

1. Final Invoices (Cost Reimbursable & Fixed Amount)
2. Interim Cost Reimbursable Invoice w/ Specific Due Date (Sponsor Requested)
3. Interim Fixed Amount Invoice to be Submitted to Sponsor 
4. All Other Invoices

For information about sponsor invoicing, please visit our website.

Thank you for your continued patience,

Juan Lepez, Director

Grant & Contract Accounting