In compliance with the Washington State Administrative and Accounting Manual Chapter 90 on fiscal year-end reporting policies and procedures, the University of Washington must submit invoices or estimates for all services rendered through June 30 on awards sponsored by Washington State by July 24, 2024. Any expenditures not invoiced or included in an estimate letter by this deadline may not be reimbursed by the State.
Many of you have already received or will receive an estimate/invoice request from your sponsors for any budgets sponsored by a Washington state agency. Please be assured that this is something that Grant & Contract Accounting is preparing on your behalf, but we will need your help.
Next week, GCA will send Award Portal tickets on Washington State awards that require invoicing information for the June billing. Departments will have two weeks to respond. We encourage all departments contacted to respond as soon as possible to ensure the required estimate letters will be sent accurately and timely.
Grant & Contract Accounting will prepare and submit one of the following by July 17, 2024, for active Washington State awards:
An estimate letter for award lines:
- that expire in FY24 or
- that require supporting documentation from department regardless of expiration date
An invoice for award lines that expire after FY24 and either:
- are Cost Reimbursable and do not require any supporting documentation or
- are Cost Reimbursable and GCA can provide supporting documentation or
- Milestones/deliverables met through June and confirmed by department
This information is also available on our website. Please send questions to GCA by emailing gcahelp@uw.edu or calling 206-616-9995.
Sincerely,
Juan Lepez, Director
Grant & Contract Accounting