Royalty Research Fund (RRF)

Purpose

This webpage provides post-award information about Royalty Research Fund awards and tips on managing

Overview

Royalty Research Fund awards are managed by the Office of Research Royalty Research Fund Team (RRF Team). Funds are awarded to Principal Investigators via a peer review process.

For more information about RRF awards, please visit the Office of Research’s Royalty Research Fund webpage.

New Award Process

  1. Campus unit submits an Award Setup Request (ASR) in SAGE.
  2. The RRF Team reviews and approves the ASR, which routes to GCA to create the award in Workday.
  3. GCA creates the Workday award, award line, grant worktag, and award plan in Workday via integration with SAGE.
  4. The grant worktag is set up in the “Royalty Research Fund” grant financial hierarchy.
  5. GCA processes the ASR in SAGE Central, generating a notification to the ASR’s Award Preparers.
  6. The Office of Research Central prepares the revenue transfer journal to fund the new award.

Modification Process

  1. Campus unit submits their RRF modification request as an OSP/GCA Modification Request (MOD) in SAGE.
  2. The RRF Team reviews and approves the MOD, which routes to GCA to update Workday.
  3. GCA updates the award, award line, grant worktag and/or the award plan in Workday, depending on the change requested.
  4. GCA processes the MOD in SAGE Central, generating a notification to the MODs’ Award Preparers.
  5. The Office of Research Central a) prepares the revenue transfer journal to increase funding and/or b) extends the budget end date in their records.

Tips on Managing an RRF Award

Campus units can use the following Workday reports to manage an RRF award:

Grant Budget Vs. Actuals R1234

  • This report only includes the awarded amount, not actual revenue.
  • Deselect “sponsor funded” from the fund type in order to see expenditures.

Actuals Summary with Statistics Accounts R1300

This report only includes actual revenue, not the awarded amount.

Income Statement - Month over Month Trending R1287.3

This report also focuses on actual revenue, not the awarded amount, and displays 12 months of trending activities.

Note: Award Portal displays the budgeted amounts for RRF awards but does not display expenses. Please continue to use Award Portal to communicate with GCA.