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Greetings Colleagues,
The recently published Supplier Invoice Business Process for Award Grants job aid has been updated to provide more clarity around the subaward supplier invoice routing process. There are additional approval steps for the Grant Manager and PI following GCA’s approval. Workday help text has been updated to emphasize these steps.
Required Actions: Grant manager and PI roles are expected to complete all Workday approvals within a 1-business day turnaround time.
After the PI approves, the subaward invoice is routed for payment. The current routing sequence is Grant Manager, GCA, Grant Manager, and then PI. GCA is reviewing the process flow to streamline these steps. In the meantime, Grant Managers should closely monitor their Workday notification inbox for an additional approval request after the initial approval. Once approved, they should promptly inform the Principal Investigator about the incoming supplier invoice for review and final approval within 1 business day.
Sincerely,
Juan Lepez, Director
Grant & Contract Accounting
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