We are excited to announce that the business process for LATE subaward invoices has been updated to route correctly. Previously, routing process would be GM à GCA à GM à PI. This process was creating additional delays that would further increase the risk of non-payment by the sponsor as the invoice would not be paid until PI approval occurred.
Effective 2/27/25, routing for LATE subaward invoices is as follows: GM à PI à GCA. This will enable GCA to review and complete the final denial/approval step and either cancel the invoice (denial) or allow for payment to occur shortly after (approval).
Reminders:
- GCA has noticed that ~75% of these are being approved by the GM incorrectly. Most common scenario is that subaward invoice should post to continuation grant. If this is the case, it should be denied by the GM so that it does not reach GCA.
- This business process only applies when the Final Action Date has passed and/or the line is in a lifecycle status that does not allow spend (Closed/Closeout in Progress/Canceled/Restricted from Use).
Supplier Invoice Business Process for Award Grants job aid and the approval routing verbiage have been revised to reflect the updated process.
Sincerely,
Juan Lepez, Director
Grant & Contract Accounting