While fiscal year end closeout creates fewer challenges than biennium crossover, you may see discrepancies between the June expenditure totals in MyFinancial.desktop and what is listed on interim reports and/or invoices generated by GCA.

During the fiscal year end process, there are 2 separate accounting months: Month 12 and Month 12A. Each system we use treats these accounting months differently. These differences are important to know as they impact the amounts on the report/invoice:

 

G/L Date

MyFinancial Desktop

FIN

Auto Invoice batches

Final Close Date

Month 12

6/1/18-6/28/18

June 2018

June

June

7/5/18

Month 12A

6/29/18

June 2018

July

July

7/31/18

Month 13

7/6/18-7/31/18

July 2018

July

July

N/A

 

Since interim invoices and reports for the period ending June 30th are typically due well before Month 12A closes, Month 12A charges are treated as July charges for the purpose of interim reporting and invoicing. However, you will see Month 12A charges in June in the MyFinancial.desktop Budget and Transaction Summary reports.

Please contact GCA via GrantTracker or gcahelp@uw.edu if you have questions about a specific invoice or report.